Dean's Assistant

STA01276PO22

Administrative Coordinator I

Dean's Assistant

Columbia

Richland

College of Nursing

CON College of Nursing

5

$42,979

$42,979- $48,000

Full Time

37.5

Normal work schedule is Monday through Friday from 8:30am to 5:00pm with one hour for lunch.

Must be willing to work a flexible schedule to meet the needs of the department.

Full-time Equivalent (FTE)

12 months

Administrative

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Full-Time Equivalent (FTE)

Yes

Yes

Yes

Yes

Serves as the gateway for the dean and director of strategic initiatives, assisting faculty, staff, students, parents, outside constituents and the public. In collaboration with the CON Operations Coordinator, manages the central telephone and all related calls for the Dean’s Office and College of Nursing; greets and directs all incoming guess and walk-ins; assist students with navigating though the CON as needed.

Creates and coordinates front office coverage schedule, ensuring the Dean’s Suite is open M-F 8:30 a.m. – 5:00 p.m., has a professional appearance, operates smoothly, and guess have a positive experience.

Manages the dean’s appointment calendar to include preparation/provision of all information and materials for briefing the dean. Ensures the dean follows the established schedule to remain on time.

Manages serves as the dean’s liaison with faculty, staff, students, parents, outside constituents, and the public. Responsible for preparing general correspondence for the dean’s signature and maintaining the dean’s office flies.

Manages all aspects of the domestic & foreign travel arrangements for the dean.

Coordinates general administrative, business management and support activities for the dean and dean’s office through University business operations support: processing payment requests, processing check requests, submitting expense reports, travel authorizations and reimbursements, membership & subscription tracking & payment.

Provides administrative support to the Director of Strategic Initiatives.

Coordinates travel arrangements, accommodations, meetings and contracts for College of Nursing faculty recruits, consultants and other visitors.

Assists with the planning and implementation of special projects and strategic planning.

Assists with the planning and implementation of CON meetings and events through document preparation, itineraries, reservations, catering, set-up/clean-up, etc.

Serves as back-up support for the Operations Coordinator; and other duties as assigned.

Knowledge of or ability to learn University Policies and Procedures.

Expert computer skills with Microsoft Office programs. Skills in creating Excel databases. Ability to communicate effectively orally and in writing with faculty, staff, students, and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details independently.

No

Non-Essential

1

09/16/2022

08/26/2022

10/11/2022

No

https://uscjobs.sc.edu/postings/128445

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.