Assistant or Associate Dean of Students

University of the Pacific
Stockton, CA Full Time
POSTED ON 3/18/2024
Primary Purpose:
The Assistant or Associate Dean of Students is responsible for counseling and advising law students about classes, academic programs, and stress and time management. The Assistant or Associate Dean of Students also oversees disciplinary matters, student policies, student government, student organizations, and events, and supports the academic and community life of students to enhance retention. In addition, the Assistant or Associate Dean of Students manages the support process for students in distress and supervises examinations, wellness programs, special projects and programs, certifications of students to state bars, and accommodated examinations and other disabled student services. The Assistant or Associate Dean of Students serves on appropriate faculty committees in an ex-officio capacity. The Assistant or Associate Dean of Students is responsible for the operations of the Student Affairs office, including supervision of staff, day-to-day office operations, and the operations budget.

The position is set up to be either as Associate Dean of Students or as Assistant Dean of Students. Because the law school reserves the designation "Associate Dean" for full-time faculty, to be eligible to be Associate Dean of Students, the person must hold a full-time appointment as a full-time, law school faculty member. If the person does not hold an appointment as a full-time faculty member, the person will serve as Assistant Dean of Students.

Essential Functions:
Directly supervise the operations of the Student Affairs Office. This includes supervision of professional and support staff, day-to-day office operations, and the operations budget. Set performance expectations and customer service standards for the office and annually monitor and evaluate office functions against those standards.
Oversee and/or provide academic counseling services to J.D. students and, on occasion, LLM, JSD, MSL, MPA, and MPP students. Make referrals to other University student services as appropriate.
Process student requests for withdrawals, leave of absences, accommodations, requests to attend summer and other programs at other ABA schools, request for transfer, add/drop classes, switch divisions, letters of good standing, and letters to State Bar re: moral character and other registration information. Provides students with registration information through email and informational sessions.
Oversee the delivery of services including in-class and exam accommodations to all disabled students under the Americans with Disabilities Act and pursuant to establish University policies and procedures.
Handle all faculty and staff requests for information regarding academic statistics (academic disqualification, academic probation, division switches). Handle all FERPA issues regarding information maintained by Registrar.
Handle all matters which come before the Grading and Advancement Committee and the Graduate Studies Committee. Assist students in preparing student petition files, attend all Committee meetings and provides academic background to Committee, prepare and disseminate all decision letters.
Provide assistance to the Associate Dean for Academic Affairs, including issues surrounding the preparation of the academic schedule, class size and classroom changes, exam scheduling, and requests to audit classes.
Assess student-oriented business processes, policies, practices and procedures to minimize risk and ensure compliance.
Assist student organizations with planning and implementation of projects. Provide guidance on availability and procedures for obtaining funds including coordination efforts with Advancement.
Serve as liaison between the student body, faculty, and administration on matters affecting students. Act as an advocate for students as appropriate.
Oversee student disciplinary processes.
Oversee the scheduling and administering of examinations and provide accommodated exams.
Oversee wellness programs and manage the student insurance program.
Designated Campus Security Authority.
Serve on various campus and university committees.
Perform other duties as assigned.

Minimum Qualifications:
Juris Doctorate degree.
Experience or educational degree in psychology, counseling, higher education, or a related field.
Three (3) years of progressively responsible work experience in a law practice or higher education.

Preferred Qualifications:
Higher education experience, especially, but not limited to, student affairs experience.
Experience with Banner or other database programs.
Exceptional verbal, written, organizational, and interpersonal skills.
Excellent collaboration and negotiation skills, including the ability to work effectively with students, faculty and staff, and the ability to form and maintain positive and collaborative professional relationships with colleagues and with other departments and academic units.
Function effectively as a team player.
Demonstrated success in program management and leadership skills.
Ability to work effectively with a diverse population and commitment to diversity.
Ability to function independently in making decisions and completing projects with limited supervision.
Ability to set appropriate priorities and meet deadlines.
Demonstrated record of working with sensitive matters and records and maintaining confidentiality.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some lifting of materials (20 lbs or less). Bending, stretching, reaching required. Sitting for long periods of time.

Work Environment/Work Week/Travel:
Work performed during standard business hours. Fast paced office with many competing demands. Travel up to fifteen percent (15%). Evening and weekend work often required.

Valid drivers license required. Incumbent must also be able to meet the Universitys fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range: Commensurate with experience, exempt

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit https://pacific.peopleadmin.com/postings/21697

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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