FISCAL SPECIALIST 1 (FIXED DURATION/TEMPORARY--6 MONTHS))

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Medicine’s Division of Cardiology has an outstanding opportunity for a Temporary (6-Month, Fixed-Duration, Part-Time (50% FTE)) Fiscal Specialist 1.

The Division of Cardiology is a large, complex Division in the Department of Medicine with over 200 faculty, 31 fellows and over 100 professional, classified and hourly employees spread across multiple campuses. The Division of Cardiology physicians address the prevention and treatment of heart and vascular disease through the investigation of new technologies, drugs, and devices that ultimately translate into best practices and improvement of patient care.

Under the general direction of the Cardiology Grants & Finance Manager, the Fiscal Specialist 1 will provide a variety of moderately complex fiscal support functions for the Grants & Finance Office. The Fiscal Specialist must be able to skillfully perform transactional and analytic work within and among the budgets and within the University’s financial systems. The Fiscal Specialist interprets and applies rules of the University, and looks for ways to improve processes to the benefit of the customers, the Department, and the University.

DUTIES AND RESPONSIBILITIES

Perform purchasing entries online through Workday financial system. Place orders, resolve problems and follow-up deliveries of ordered material and merchandise. Ensure compliance with all UW, state, and funding agency policies, procedures, and regulations, including sponsoring agency cost accounting standards.

Prepare/process travel, misc. reimbursements and payments (e.g. eTravel, eReimbursement, Check Requests, Non-PO Invoice). Determine funding sources and review documents for audit/regulatory compliance. Proactively inform faculty, staff, and students of University policies and procedures before they incur any expenses.

Manage purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with UW, State and departmental rules and regulations.

Manage record keeping and archiving system ensuring compliance with University policies and procedures for retention of records.

May serve as backup for other financial positions, as needed within the unit.

Analyze and resolve problematic issues conscientiously.

Provide excellent customer services to internal faculty/staff and external vendors.

Perform special projects as requested and other duties as assigned.

REQUIREMENTS

Two years of experience providing administrative support in the area of fiscal and/or business management or equivalent education/experience.

DESIRED

Experience with budget reconciliation, accounting procedures and financial documentation.

Proficiency in Microsoft Excel, Word, Access.

Demonstrated excellent written, verbal, and interpersonal communication skill and outstanding customer service.

Good communication, organizational and problem-solving skills.

Efficient time management and strong organizational skills.

Demonstrate ability to work in a high-volume arena.

Experience with fiscal audit and/or working with research financial records.

Experience with UW Purchasing.

Experience with Workday financial system.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.