Office Manager

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with more than 4,000 lawyers and staff in 33 offices around the world, is currently seeking an Office Manager for our Houston office. This position will report to the Regional Director of Administration. As the primary day-to-day onsite manager of our 65 attorney office, the Office Manager is responsible for providing our lawyers, clients, and other professional staff with highly skilled, client-service focused support teams through the management of the secretarial staff, direct reports in the areas of Facilities and Office Services, and related support functions in an efficient and cost-effective manner. The ideal candidate must be a self-motivated, high-energy, and results-oriented individual who can establish trust and credibility quickly and be an effective team player. This position will reside in our Houston office with a hybrid in-office/remote working schedule as business needs allow. Key responsibilities of this position include: Direct supervision of office secretarial staff, facilities, and other support staff. This person also liaises with building management and third-party vendors, contractors, and external support teams. Provides strategic support to the partners. Participates in office management committee meetings and/or partner meetings: prepares agendas, attends and participates in meetings, monitors follow-up action items at the discretion of and in cooperation with the local Office Managing Partner. Provides staff support and leadership for business planning and analysis. Ensures staffing allocations are consistent with firm and office guidelines. Informs Chief Administrative Officer, as well as Regional Director of Administration – US, of developments affecting the office operations. Establishes and adheres to annual budget, monitors expenditures, and communicates reasons for variance to the Chief Administrative Officer, develops solutions to budget variances as appropriate. Reviews and approves certain expense forms; approves all accounts payable for local operations budget. Performs regular expense reduction analysis; develops programs for reducing expenses when possible. Provides leadership to staff by setting direction and priorities, ensuring balanced workloads, resolving internal staff issues, communicating all appropriate information, building effective teams, and delegating as appropriate. Facilitates the development of staff by providing opportunities and support; regularly coaches, evaluates, and recognizes staff performance and accomplishments. Conducts performance and salary reviews for assigned staff; recommends compensation adjustments. Prepares and communicates the office Business Continuity Plan. Establishes maintenance standards and practices; supervises management of physical facilities. Coordinates office aesthetics and general appearance. Establishes security and safety standards/procedures. Oversees office space needs for all office personnel and visiting lawyers. Communicates regularly with office and Firm management. Ensures compliance with firm policies and procedures, including interpretation, communication, administration, and implementation. Provides support to all firm lawyers requiring remote office services. Provides and oversees direction and guidance relative to office social events. Performs other duties as assigned. Experience & Qualifications: Bachelor’s degree (B.A.) from a four-year college or university A minimum of seven (7) years of progressively responsible business experience, with supervisory experience preferred. Excellent communication, interpersonal, and organizational skills. Ability to interact well with all levels of management and staff. Strong attention to detail. Sound judgment and discretion. Demonstrated problem-solving skills. Proficiency with Microsoft Office; familiarity using a CRM system, WebEx, and Microsoft Teams; and the ability to adapt to new software programs and platforms. Experience implementing skills-based and other developmental training programs is a plus. Experience in a law firm or other professional services environment strongly preferred. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts: Professional Staff positions: Please call 888.534.5003 or email GlobalHumanResources@morganlewis.com Lawyer/Summer Associate positions: firmattorneyrecruiting@morganlewis.com Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at globalhumanresources@morganlewis.com. At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results. SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.