Project Manager

Description

Department: Program Administration

Country: United States

Position Title: Project Manager

Reports To: Director of Program Administration

FLSA: Exempt

Direct Reports: 0

Position Summary

The Project Manager is responsible for the day-to-day management of projects as assigned and provides management oversite of domestic and international contractors and sub-contractors who are engaged to fulfill the various components of the projects.

Essential Functions, Duties, and Responsibilities

• Tracks and prepares project financial and activity reports and budgets.
• Reviews and manages contractor activities relating to project implementation, invoicing, and satisfaction of contract requirements to ensure compliance and contract deliverables are met.
• Supports day-to-day management of projects within the assigned portfolio by developing Request for Proposals (RFPs), develops and submits Contract Request Forms (CRF), and continuously reviews project status.
• Supports Target Area Directors as necessary to adequately prepare for meetings.
• Participates in all project planning meetings.
• Acts as a liaison between team members, trade show coordinators, event planners, travel agency and contractors.
• Provides ongoing support to inbound teams traveling to the US.
• Assists in the annual Unified Export Strategy (UES) process.
• Contacts contractors to ensure projects remain in scope and contract deliverables will be completed as specified.
• Prepares budgets utilizing historical and current data to fund new projects.
• Assists as directed with outbound travel, works directly with travel agencies to complete travel itineraries, submits expense approval forms to ensure compliance, and prepares travel expense reports for processing. 
• Interacts with the Target Area Directors to ensure projects are progressing as anticipated. 
• Assists with marketing activities to implement the Global Utilization Plan.

Knowledge, Skills, and Abilities

• Thorough understanding of and the ability to quickly learn about a project and outline a plan to proceed efficiently to meet strict deadlines.
• Ability to work efficiently with domestic and international teams across varying time zones.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and conflict resolution skills reflecting the ability to collaborate effectively and respectfully with domestic and international teams.
• Proficient with Excel and Microsoft related software.
• Excellent verbal and written communication skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to successfully monitor and manage global contractors and sub-contractors.

Requirements

Education and Experience: 

• Bachelor’s Degree in Management, Business, Marketing, International Relations, or a related discipline. 
• 3-5 years of related experience in project management.
• Event management and travel management experience is a plus

Physical Requirements

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer. 
• Occasionally participating in trade shows when there are long periods of standing at the booth
• Ability to lift up to 30 lbs. at times.
• Ability to travel domestically and internationally

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions, or responsibilities that are required of the employee. Duties, responsibilities, functions, and activities may be modified, changed or new ones may be assigned at any time with or without notice, subject to all applicable local, state, and federal laws. 

About USSEC

The U.S. Soybean Export Council (USSEC) builds preference for U.S. soybeans worldwide by creating demand through educating soy users and connecting soy professionals. We are a dynamic partnership of key stakeholders representing soybean producers, processors, commodity shippers, merchandisers, allied agribusinesses and agricultural organizations.

The USSEC team is governed by core values. These values shape our culture and define the very character of our organization. They guide how we behave and make decisions.  AT USSEC WE … DELIVER WORLD CLASS PERFORMANCE, ACT RESPONSIBLY, FOSTER OUR DIVERSITY AND TRUST OUR TEAM.  To learn more, visit www.ussec.org/ussecvalues. 

USSEC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact USSEC at (Number and Email for the contact person).  Additionally, program information may be made available in languages other than English.

To file a complaint alleging program discrimination, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at:

https://www.ascr.usda.gov/sites/default/files/Complain_combined_6_8_12_508_0.pdf or at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form.  To request a copy of the complaint form, call (866) 632-9992.  Submit your completed form or letter to USDA by: mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410, by fax: (202) 690-7442; or email program.intake@usda.gov.  Additional information on filing a program discrimination complaint can be found at:  https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer.

This institution is an equal opportunity employer and provider.