Assistant to the Dean
Job Posting for Assistant to the Dean at UT Health Science Center at San Antonio
Job Summary:
Under general supervision, provides complex administrative support and project coordination for the Dean. Utilizes detailed knowledge of the organization's operations, policies, procedures, and personnel to analyze problems, determine approaches, compile and analyze data, and prepare reports/recommendations.
Job Duties:
- Plans, coordinates, and maintains the Dean’s daily schedule; planning and scheduling meetings, teleconferences, and making travel arrangements.
- Develops and composes correspondence, reports, and presentations as requested; maintaining confidentiality at all times.
- Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting.).
- Coordinates the administrative workflow of the department; recommends new processes as needed.
- May direct and delegate work processes and best practices to other administrative staff.
- Oversee office operations, ensures equipment, materials, and space are used efficiently and effectively.
- Maintains inventory of all office supplies and coordinates purchase orders.
- Supports functions related to the recruitment of staff and ongoing administrative responsibilities required to onboard and support staff.
- Manages the exit processes for staff who are leaving the institution and maintains all personnel files for the department per the retention schedule.
- Performs all other duties as assigned.
Education:
Bachelor's degree in a related field is required.
Experience:
Five years (5) of related job experience is required.
Company Summary:
UT Health San Antonio is one of the country’s leading health sciences universities and is designated as a Hispanic-Serving Institution by the U.S. Department of Education. With missions of teaching, research, patient care and community engagement, its schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have graduated 39,700 alumni who are leading change, advancing their fields, and renewing hope for patients and their families throughout South Texas and the world. UT Health San Antonio is a 2021 Forbes Best-In-State Employer and is fast becoming known as a place that launches and advances careers.
As an employer, UT Health San Antonio provides:
- An excellent benefits package with lower-cost health insurance options for employees as well as competitive dental and vision plans.
- A defined benefit retirement plan with matching contributions higher than the market average.
- Three to five weeks of paid time off per year, plus sick leave and paid holidays.
- Discounts at UT Health providers and facilities.
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Job openings at UT Health Science Center at San Antonio
San Antonio, TX
Full Time
San Antonio, TX
Full Time
San Antonio, TX
Full Time
San Antonio, TX
Full Time
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