What are the responsibilities and job description for the Business Coordinator, Surgery-Administration (onsite) position at UTMB Health?
Minimum Qualifications:
Associates degree or equivalent and 2 years of office related experience.
Job Description:
To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.
Job Duties:
- Coordinates all activities related to the Department of Surgery
- Provide administrative support to faculty in the Dermatology of Surgery.
- Processes faculty records for reappointments for medical staff assignments; assuring all licensing requirements are current and in compliance.
- Assist new faculty with tasks such as parking assignments, lab coat orders, business cards, etc.
- Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
- Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas on a daily basis.
- Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.
- Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
- Composes highly technical and/or confidential material.
- Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
- Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
- Approves and monitors time and attendance in KRONOS for faculty.
- Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
- Processes requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
- Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
- Performs any related duties required to maintain efficient operations in the Department of Surgery.
Preferred Skills/Competency:
- Knowledge and experience working with Excel spreadsheets
- Familiar with PeopleSoft financials and Kronos Timekeeping System
- Possess excellent verbal, written, organizational and interpersonal skills.
- Ability to multi-task to support diverse areas within the administrative team.
- Experience working in a team environment.
- Prior administrative support experience.
Salary Range:
Commensurate with Experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
