Front Desk Administrator

Temp to Hire Position 
Onsite 
Vineland Rd Area 
8-5 Mon - Friday 
$19 to $20 per hour 

     Front Desk Administrator
With a 30 year commitment to delivering breakthrough customer experiences, seizing initiatives, achieving results, and continuous learning, our award-winning company,, has an opportunity for a talented Front Desk Administrator to join our team. Known for our entrepreneurial spirit, we have a strong culture rooted in trust, integrity, open communication, and respect, and we make it a point to use good judgment, fairness, and common sense to meet our challenges. Attracting top talent who can thrive in a fast-paced, entrepreneurial, family-oriented, efficient, and team-focused environment contributes to our success.

The highly qualified individual plays a key role  is presented as the first impression of the company to our clients and customers. Other responsibilities will include, but not be limited to:
 
Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
Welcomes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; answering or referring inquiries.
Takes and retrieves messages for various personnel.
Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
Receives, time stamps, sorts and forwards incoming mail. Sort and code utility invoices for accounting processing.
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Assists in the ordering, receiving, stocking and distribution of office supplies.
Completes daily inventory of all conference rooms and kitchens, restocking as necessary.
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Contributes to team effort by accomplishing related results as needed.
Will at times take calls from homeowners and prepare and submit works orders when needed.
Update the employee directory with names, phone numbers and email addresses, as needed.
Order the Fed-Ex supplies – envelopes, labels, pouches, etc.
Organize and straighten the mail room
Assist and help coordinate the scheduling of the conference rooms

Position Requirements:
Proven experience as an administrative or customer service role
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office tools
Proficiency in English (would prefer bi-lingual but not a requirement)
Exemplary planning and time management skills
Up to date with advancements in office gadgets and applications
Ability to multi task, adapt to various leader’s needs, work independently, think proactively, and prioritize daily workload
High level of attention to detail as well as strong verbal and written communication skills
High School graduate; additional qualifications such as an advanced degree or certifications would be considered an advantage
Professional appearance and dress
Must have reliable transportation

About the Company:
Vaco, LLC

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700 employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Company Size:
2,500 to 4,999 employees

Industry:
Staffing/Employment Agencies

Founded:
2002

Website:
http://www.vaco.com/

Salary : $19 - $20