HOURLY RATE: $21.15 LEVEL ON PAY GUIDE: 14 HOURS PER DAY: 8 DAYS PER YEAR: 261

Please visit https://www.vailschooldistrict.org/page/salary-guides to view our Classified Salary Guide.

SUMMARY

Under the supervision of the Director of Finance, this position will be responsible for professional technical and administrative functions of the purchasing activities of the school district, including purchasing and contract administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, are non-exhaustive and may be supplemented. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews large purchase requisitions and change orders to ensure compliance with purchasing procedures and contract requirements.
• Assists with preparing all necessary documentation for the solicitation process to include administering the request for proposal process in accordance with Arizona Procurement Rules.
• Ensures all purchases follow proper procurement guidelines in accordance with Education Department General Administrative Regulations (EDGAR, Uniform Grant Guidance (UGG) and Arizona Procurement Code.
• Conducts contract negotiations; resolves and troubleshoots contract and purchasing record concerns, issues amendments and corrections as necessary; and responds to inquiries from vendors, administrators, and employees regarding purchasing processes.
• Establishes and maintains all pertinent files and records related to vendors and cooperative contract awards, to include due diligence. Ensures all records and documentation on all solicitations, responses, purchases, contracts and correspondence are accurate and in compliance with Arizona Procurement Rules.
• Advises vendors on procurement issues and confers with suppliers concerning late deliveries and/or contract issues.
• Reviews purchase requisitions to ensure adherence with pricing per awarded contracts. Verifies contract pricing with Accounts Payable staff.
• Analyzes purchase order receipt discrepancies including material overage/shortage, damaged material, and incorrect pricing; determines appropriate action to be taken.
• Provides training and support related to established procurement policies and procedures to district staff and vendors.
• Creates reports, conducts audits and analysis, and maintains all required documentation according to state and federal law.
• Perform other duties as required.

SUPERVISORY RESPONSIBILITIES
This position will provide indirect oversight of procurement specialists, as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) required. Associates degree in business or related field or some college experience preferred. Minimum of three (3) years of relevant procurement work experience in medium to large organizations. Must have demonstrated extensive experience with data entry logic, spreadsheets, queries, reporting and input of information; possess excellent organizational, administrative and communication skills; and be customer-oriented toward staff and management. Or an equivalent combination of relevant education, training and/or experience as approved by the Director of Finance.

LANGUAGE SKILLS
Ability to listen and obtain clarification. Ability to read and interpret documents such as policies, rules, regulations, and procedure manuals. Ability to speak effectively to employees of the organization and vendors. Ability to write routine reports and correspondence. Ability to effectively present information to vendors, staff, management and public groups. Computer and typing skills are required.

CUSTOMER SERVICE SKILLS
Ability to manage difficult or emotional staff or customer situations. Responds promptly to staff needs, solicits feedback to improve service. Responds to requests for service and assistance. Meets commitments.

ETHICS, JUDGMENT, PROFESSIONALISM
Treats others with respect and dignity. Upholds organizational mission, vision, and values. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision- making process. Approaches others in a respectful manner. Reacts well under pressure. Accepts responsibility for own actions.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, rates, ratios and proportions to practical situations. Ability to draw and interpret graphs. Must be able to show these skills with and without the use of Excel spreadsheets.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to evaluate written materials.

Position requires moderate independent judgment, ability, and professional knowledge in the area of procurement.

CERTIFICATED, LICENSES, REGISTRATIONS
None

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus. Work involves sitting for extended periods of time. Verbal communicative ability may be required of public contact positions.

WORK ENVIRONMENT
Indoor. Office environment. Contact with employees, students and public. The noise level in the work environment is usually moderate. Out of town travel for training is expected to take place three to four times per year for one- to four-day durations, requiring overnight stays.