What are the responsibilities and job description for the Payroll Specialist (Job ID: 2524) position at Valkyrie Enterprises, Inc.?
Payroll Specialist
Purpose:
- Valkyrie Enterprises has an immediate need for a Payroll Specialist who will be a key support to the Human Resources Team. This position will participate in technical payroll accounting activities; participate in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports.
- Position is based in our Virginia Beach corporate office but is currently supporting a level of remote/hybrid work (due to current pandemic status). This position requires some flexibility of schedule and may occasionally work hours beyond a standard workweek.
Job Description:
- Analyze, audit, reconcile and resolve complex payroll processing and employee payroll issues to ensure a smooth payroll processing.
- Process full-cycle bi-weekly non-exempt and exempt payrolls for 700 employees across multiple company entities.
- Research and interpret federal and multi-state regulatory requirements and resolve tax, withholding, garnishment, 401K contributions/loans and wage/hour issues for payroll processing.
- Evaluate and ensure that payroll issues and discrepancies are resolved in a proper and timely manner; and maintain and update set up in HR/Payroll System. Resolve payroll discrepancies by collecting and analyzing information.
- Assist in payroll functions; oversee and participate in the review, verification, auditing and processing of payroll forms, records and documents.
- Prepare or assist in the preparation of Worker’s Compensation reports, 401k reporting, periodic/special reports for government agencies, tax authorities, insurance industry associations, and other units of the Company as required.
- Responsible for examining timesheets to ensure their validity, contact employees and managers to correct, sign, and approve timesheets/timesheet corrections.
- Apply for State Income Tax Withholding and State Unemployment Insurance accounts.
- Support other financial and reconciliations needs of the department.
- Follow policies and procedures; develop and/or recommend new or revised procedures for improving the overall efficiency payroll department.
- Demonstrate outstanding customer service and promptly resolves payroll issues and concerns. Works closely with team members to provide outstanding service levels.
- Ensure work assignments and projects are completed as scheduled and other duties as assigned.
Qualifications:
- Must have a BA in Finance or related field or equivalent years of relevant experience.
- Must have knowledge in multi-state payroll.
- Must have knowledge of applicable laws, codes, regulations, policies and procedures.
- Must have knowledge of tax withholding, voluntary deductions and employee benefits.
- Must have exceptional time management, problem-solving, and data analysis skills
Desired Qualifications:
- CPP/FPC certification
- Experience working for a government contractor
- Prefer at least 5 years’ experience in a payroll function, preferably in fast-paced environment
- Prefer knowledge of payroll and HRIS systems such as Deltek/Costpoint/Paylocity.
Travel Requirements:
- Occasional travel- less than 10%
- If position requires travel by domestic flight or access to secure federal facilities/military bases, candidate must be able to obtain (by start of position) and maintain appropriate identification credentials, such as REAL ID. (More information regarding REAL ID can be found: https://www.dhs.gov/real-id )
Physical Requirements:
- Remaining in a stationary position, often standing or sitting for prolonged periods.
- Moving about to accomplish tasks
- Communicating with others to exchange information.
Please note: Valkyrie Enterprises, and its subsidiaries, is a covered contractor and therefore required to comply with the most recent Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. All covered employees and new hires must be fully vaccinated by the current Executive Order date, or by start date (if later than EO date), unless otherwise qualified for legal medical or religious accommodation. Adequate vaccination documentation will be required.
Valkyrie Enterprises, Inc. is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
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