What are the responsibilities and job description for the Executive Assistant position at Vector Solutions?
Description
Vector Solutions is seeking an Executive Assistant to provide key support to members of our leadership team and ensure efficient operation of the office, assisting in daily office needs and managing administrative activities. The Executive Assistant must have the ability to effectively communicate via phone and email, ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner. In addition, this individual must exercise judgment and initiative to plan and execute goals and deliverables. A wide degree of creativity, flexibility and latitude is essential.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Manage daily calendars for multiple executives, demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
- Coordinate travel arrangements and create expense reports in a timely manner using Concur.
- Prepare professional business communication documents including memos, letters, and emails.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
- Build and maintain good business relationships with executives and administrative staff across the organization.
- Participate in general administrative duties, distribute mail, assist with ad-hoc projects, committees and/or group events.
- Manage the daily operations of the San Diego office including communication with building management, kitchen and office supplies.
WHY YOU WILL LOVE WORKING AT VECTOR SOLUTIONS:
- Friendly, open, and casual work environment
- Comprehensive, quality benefits package effective first of the month following your date of hire
- Matching 401(k) retirement plan
- Healthy work-life balance with flexible work arrangements and generous time off
- Educational assistance available for all employees
- Generous referral incentive program
- Company social events
- Philanthropic opportunities
Requirements
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Excellent oral and written communication skills with a high degree of accuracy and attention to detail.
- Demonstrated experience with Microsoft Outlook email and calendar management.
- Experience booking travel and managing itineraries
- Must be proactive and self-directed.
- Ability to effectively build strong relationships and work with all levels within the organization.
- Ability to take initiative and speak up to assist effectively setting action items and escalating issues.
EDUCATION AND EXPERIENCE
- 5 years of Executive Assistant experience.
- Associates Degree
Vector Solutions is an Equal Opportunity Employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, sexual orientation, national origin, disability or veteran status.
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