Office Coordinator

Position: Office Coordinator
Location: Salt Lake City, UT
Duration: 06 12 months Extendable

Job Description:

• Greeting SVB employees, clients, guests, and all visitors - o the greeting process may include the preparation of security badges and arranging an escort for all visitors. o It also includes seating visitors and providing beverage services.
• Providing a high level of proactive client care to visitors and SVB staff alike necessary to effectively represent SVB
• Answering incoming and internal telephone calls thru the main office phone line
• Acting as liaison with the property management in communications (such as general HVAC or Facilities building issues, porter/janitorial, may include the preparation of badges and coordinating contractor and vendor access)
• Entering maintenance work orders into the designated work order system and following through to completion.
• Entering EUS or maintenance work orders into the Helpdesk system and following through to completion.
• Providing first line of defense in notifying the security office about maintaining safety and security of the premises
• Working closely with onsite staff to continue R2O trials, such as preparing communication, assigning workstations, etc. Ultimately assisting with getting the office ready for Connected Workplace
• Manage all Conference Rooms and Hotel Offices & Meet Up Rooms in the site to include o Scheduling use. o Meeting/Occupancy Validation (“Bed Check”). o Pre/Post Room Cleaning and AV Checks; assistance with connections; and o Provide Usage and User variance Reports.
• Acceptance and delivery of courier and messenger packages to end users. Processing all outgoing packages and manage local courier providers.
• Office Supplies Management & Pantry Services: o Inventory and Order Supplies, o Stock Pantry, Kitchen and Office Supply Points with amenities o Process invoices for the same.
• Preparing and updating a Front Desk Manual and Denver SharePoint Site
• Additional projects and duties as assigned Event Coordinator: One function of this position will be assisting with the planning and coordination of events for the office and be support for teams with/without onsite administrative support.
• Understand requirements for each event.
• Plan event with attention to financial and time constraints.
• Book venues, schedule speakers, and support presentations and materials needed.
• Research vendors (catering, decorating, musicians, etc)
• Manage all event operations and be office point of contact for event planning.
• Facilities Management: Coordinating contractor and vendor access and activities. Manage security systems and activities and perform LSM (Local Security manager) duties as assigned.
• Maintain all office equipment and furniture in good working order.
• Manage maintenance vendors, make repair calls and track downtime, Order and stock consumables (toner, paper, etc.), assist with maintaining all Critical Systems: Supplemental HVAC, UPS Maintenance, Plumbing & Electrical
• Additional projects and duties as assigned by Facilities Office Manager

Job Types: Full-time, Contract

Salary: $20.00 - $22.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Salt Lake City, UT: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location