Executive Assistant

When you join Verizon

You want more out of a career. A place to share your ideas freely — even if they’re daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people live, work and play by connecting them to what brings them joy. We do what we love — driving innovation, creativity, and impact in the world. Our V Team is a community of people who anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together — lifting our communities and building trust in how we show up, everywhere & always. Want in? Join the V Team Life.

What you'll be doing....

 

The Retail team is seeking an Executive Assistant to support the Senior Directors of Atlantic North (NNE, NYC, and SNE).

• Managing a dynamic executive calendar, maintaining sensitivity and confidentiality across all areas of work. Partnering with the Sr Directors on time management and a structured, but flexible calendar.

• Coordinating meetings and preparing agendas with direction from the Senior Directors, while contributing opportunities for efficiency and effectiveness.

• Managing contacts across partners and acting as an additional point of contact for the Market.

• Partnering with other executive assistants across multiple functions.

• Proactively bringing together the appropriate people and resources to support the territories.

• Coordinating facilities/meals for meetings/training classes/events as well as Sr Director and Director meetings.

• Supporting the email management, document approvals, and retention for the Sr Directors.

• Planning, coordinating & implementing meetings, travel, and schedules in support of the Sr Directors. Managing travel arrangements and coordinating planning across various internal functions.

• Performing other various administrative tasks according to standard procedures, compiling records, and maintaining files.

• Helping in creating, revising, and disseminating google slide deck creation / preparation.

• Processing department related invoices and expense reports. Coordinates follow-up on action items and reports that are due.

• Maintaining updates to the Retail Employee email distribution lists and updates the Retail Email groups in Gmail.

• Understanding organizational policies and procedures as necessary to ensure appropriate protocols are followed.

• Scheduling All hands at least 6-8 weeks in advance and presenting agenda during the meeting.

• Scheduling Partner meetings in advance.  Scheduling recurring Partner meetings.

Where you'll be working…

 

In this hybrid role out of Basking Ridge, NJ. You'll have a defined work location that includes work from home for 3 days and assigned office days for 2 days a week (8 days per month).

What we’re looking for…

 

You’ll need to have:

• A Bachelor’s degree or one or more years of work experience.

• Willingness to work a hybrid schedule as set by your manager based out of a hub location.

Even better if you have one or more of the following:

• A degree.

• Project management experience in the areas of strategic thinking, managing competing priorities, and a proactive mindset.

• Executive support experience.

• Proficiency in Google’s G-Suite (e.g., Docs, Sheets) and Microsoft Office Suite (Word, Excel).

• Experience with facilitation and communication across all levels of the organization.

• Proficiency in verbal and written communication.

• Experience collaborating with internal and external partners.

• Experience building relationships with large complex teams in a high-performance environment.

• Five or more years of administrative experience.

• Experience with budget management and/or travel logistics, event planning.

• Experience working well independently and under pressure.

If Verizon and this role sound like a fit for you, we encourage you to apply even if you don’t meet every “even better” qualification listed above.

In this hybrid role, you'll have a defined work location that includes work from home and a minimum eight assigned office days per month that will be set by your manager.

Scheduled Weekly Hours

40

Equal Employment Opportunity 

We’re proud to be an equal opportunity employer - and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion page to learn more.