Bookkeeper

Veterans Leadership Program

Veterans Leadership Program (VLP) is Western Pennsylvania’s premier Veteran service organization. For nearly 40 years, VLP has operated with a focus on empowering Veterans to navigate the transitions of life and supports every Veteran in reaching their fullest potential. With supportive and service-oriented expertise, VLP serves over 3,000 Veterans annually through comprehensive programs and partnerships. VLP is the largest provider of Veteran subsidized housing in Western Pennsylvania, operates two of the nation’s most effective employment programs, as well as holistic wellness and additional supports for Veterans and their families. 

VLP is a team comprised of experienced leadership, support staff, and case managers including Veterans, National Guard, Army Reserve, family members of Veterans, and civilian supporters who are deeply committed to assisting any and every Veteran. 

Overview of Position

Creates financial transactions and assists with financial reporting, in support of the Program & Development Departments, under the direction of Finance Director. The creation of financial transactions includes posting information to QuickBooks accounting software from such source documents as invoices to customers, cash receipts and supplier invoices.

Principal Duties 

• Process and pay supplier invoices in a timely manner according to policy.
• Apply discounts on supplier invoices (within the constraints of cash flow requirements).
• Monitor payables level and compliance with payment terms.
• Assist in the preparation and issuance of invoices to grant or program entities.
• Record cash and sales receipts by preparing deposits (via remote deposit) in a timely fashion.
• Conduct monthly QuickBooks reconciliations of all bank accounts.
• Conduct periodic reconciliations of all accounts to the P&L to ensure accuracy.
• Assist the Program & Development Departments with donation payment portals.
• Participate in the gathering of information for the external accounting firm as needed.
• Assemble information for program or grant auditors as needed.
• Calculate and issue financial analysis of various reporting in support of programs or grants
• Maintain an orderly accounting filing system, to include:  A/P, banking, grants & programs.
• Adhere to the monthly closing schedule and prepare accordingly.
• Assist in the research of variances from budget on various grants & programs.
• Comply with local, state, and federal government reporting requirements.
• Provide backup assistance to Finance Director, as needed.
• Prepare payroll and benefits allocations as well as common cost allocations and make associated entries in the accounting system. 
• Perform all other duties as assigned.
• Participate in all training and meetings as required.
• Participate in special events that publicize the organization and its programs to the community.

Knowledge, Skills and Abilities

• Proficient knowledge of Microsoft Office Suite, progressive in Excel.
• Advanced knowledge of QuickBooks.
• Strong interpersonal skills.
• Ability to manage multiple priority projects.
• Take initiative and handle a variety of activities concurrently in fast-paced environment.
• Ability to meet deadlines along with attention to details a must.
• Excellent written and verbal skills.
• Ability to work independently and as a team member.
• Presentation skills along with professional behaviors, attitude and appearance.
• Maintain confidentiality.
• Ability to support the organization’s mission along with sensitivity of cultural and workplace harmony.

Experience and Education 

• Undergraduate degree in accounting or business administration, preferred.
• Minimum of three to five years’ experience working in accounting or finance.
• FBI, Act 33 and 34 clearances.