What are the responsibilities and job description for the Human Resources Associate position at VIGILINT?
VIGILINT is a unique medical operations company that provides advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The nature of our clientele and the type of work we engage in demand unparalleled excellence, handled with the utmost discretion. VIGILINT’s team is tight-knit. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The work is fast-paced and different every day. Employees are empowered to lean in, work creatively and collaboratively to find new solutions to emerging problems.
Job Summary:
The Human Resources Associate will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Performs periodic audits of human resources files to ensure all necessary documents are collected and filed appropriately.
- Maintains the integrity and confidentiality of human resource files, records, and information.
- Develop and maintain positive relationships with all managers and employees, answering questions regarding human resource-related information and functions.
- Performs administrative and recordkeeping tasks related to onboarding staff and staff changes, which may include layoffs, resignations, terminations, and leave of absences.
- Assist in payroll processing, including but not limited to entering payroll, expenses, and 401(k).
- Conducts and/or acquires various onboarding processes for new employees, including background checks, IT credentials, Drug/Alcohol testing, Deltek training, Costpoint timekeeping and expense reporting, Leadership Quiz, etc.
- Provides official “Welcome Letter” to new employees, including applicable information and onboarding instructions.
- Tracks onboarding tasks to ensure timely completion by employees.
- Welcomes new employees by conducting or assisting with new hire orientation in the office and/or by monthly ZOOM/Team meetings.
- Assist in maintaining the Employee Handbook and any updates to the Employee Handbook.
- Participate in company-wide information meetings for topics such as open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or other benefits plans.
- Answers frequently asked questions from employees, relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to Human Resource Manager.
- Assist in maintaining job descriptions for all jobs in each department, making necessary changes as directed by management.
- Tracks employees' Job Performance Review (JPR) dates and communicates to managers which employees’ evaluations are due to be processed if not completed in a timely manner.
- Provides clerical support to the Human Resource Manager.
- Performs other duties as assigned.
Required Qualifications and Education
- High school diploma or equivalent required; Associate degree preferred.
- Three years of office experience preferred, with at least one year in human resources highly preferred.
- Must be a US citizen
VIGILINT is proud to offer a robust benefits package that includes health, dental and vision insurance, short-term and long-term disability, AD&D insurance, Healthcare Flexible Spending Plan, 401(k), and paid time off.
The health and safety of our employees and their families is a top priority. VIGILINT encourages employees to remain up-to-date on their COVID-19 vaccinations. VIGILINT employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.
