Executive Administrator

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Administrator to provide complex, strategic executive level support to the Business Investment Division. This position will organize office operations, manage the workflow of division support staff, and have the ability to thrive in a fast-paced, high-demand environment.

Responsibilities:

• Manage and prioritize workflow of business support staff
• Maintain administrative oversight for international offices including managing contracts and lease renewals
• Manage multiple office budgets totaling $1M annually by tracking and forecasting program expenses each month
• Performs research, edits, and prepares drafts of correspondence and presentations
• Identifies process improvements and implements changes, as necessary, to expedite workflow
• Coordinate staff onboarding by scheduling training meetings and ensuring staff have appropriate materials and equipment
• Assist Vice President and Assistant Vice President with committee meetings by taking notes, drafting official meeting minutes, managing logistics for meetings, and maintaining documents

Skills:

• Ability to lead, manage, and train others
• Ability to respond in a flexible manner and reprioritize as situations change
• Strong communication skills (verbal and written)
• Strong organizational skills and attention to detail
• Ability to maintain strict confidentiality and professionalism
• Exceptional grammar, punctuation, and proofreading skills
• Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
• Demonstrated ability to manage multiple priorities
• Demonstrated ability to adapt to new technology and acquire new skills
• Knowledge of the public service sector and state and local government desired

Experience:

• Experience using Microsoft Office, especially Excel and Advanced PowerPoint
• Experience using Salesforce preferred
• Extensive administrative experience in an executive environment
• 3-5 years of supervisory experience
• Post-secondary education in business administration or a related field is preferred; college graduate a plus

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship. A valid Virginia driver’s license is required. All candidates must apply through our website https://www.vedp.org/about-vedp. Salary minimum: $65,000. Application deadline: May 13, 2022.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or vedphr@VEDP.org. TDD 1-800-828-1120.