What are the responsibilities and job description for the Executive Assistant & Administrative Lead position at Virginia Tech?
Work type: Staff
Senior management: VP of Human Resources
Department: VP-Human Resources
Location: Blacksburg, Virginia
Categories: Administrative / Clerical, Human Resources
Job Description
The Executive Assistant & Administrative Lead performs a wide variety of activities required to provide exceptional administrative assistance to the Vice President for Human Resources. Primary responsibilities include management of the Vice President's schedule and organization of meeting materials and presentations. This position also is expected to coordinate projects and provide strategic support to key initiatives. Lastly, the position coordinates efforts across the HR administrative portfolio to provide support of Human Resources’ Senior Leadership Team including oversight of special administrative projects across the division. The role will serve as a lead for all project coordinators in the Division of Human Resources.
Required Qualifications
Significant experience providing executive level management administrative support in an academic or professional office environment. Proficient in general computer skills such as word processing, email and calendar management. Experience such as drafting and editing correspondence, reports, and other documents in a professional and efficient manner, using strong proofreading skills. Proficient with current office software such as MS Outlook, Word, Excel, and PowerPoint. Must be highly organized with the ability to manage multiple priorities and work independently in a fast paced environment. Ability to work collaboratively in a team atmosphere, demonstrate discretion in working with confidential information and use sound judgment in decision making. Professional communication skills and ability to interact effectively with all individuals in a diverse multicultural environment. Strong proof reading skills and ability to prepare error free documentation and correspondence in a professional and timely manner. Demonstrated commitment to the Virginia Tech Principles of Community.
Preferred Qualifications
Experience working in higher education providing administrative support for an executive or senior management level. Considerable knowledge of university organizational structure, policies and procedures. Experience with travel arrangement and reimbursement. Certified Administrative Professional or equivalent. Experience leading others as formal or informal supervisor.
Pay Band
4
Appointment Type
Regular
Salary Information
Commensurate with experience with a salary range of $50,000-$75,000 per year
Review Date
October 24, 2022
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Marisela Garza at garza87@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: October 10, 2022
Applications close:
Salary : $50,000 - $75,000
