Office Manager

OFFICE MANAGER

We are seeking a self-motivated, organized and skilled Office Manager who thrives in a fast paced, collaborative and results driven work environment. 

You will serve as the central point-person of the company, responsible for overseeing, organizing and coordinating office administrative and human resource operations and procedures and maintaining effective and efficient office operations.

ROLES & RESPONSIBILITIES

Office Management

• Serve as the central point person for office manager and operational functions.
• Coordinate the day-to-day flow of work in the office, including managing multiple calendars, meeting coordination and team scheduling.
• Provide direct support to executive staff, including communications, schedules, and calendars.
• Oversee and manage office support staff.
• Anticipate potential challenges and/or business needs that the team may face and propose and implement solutions.
• Organize office operations and procedures.
• Direct and coordinate with IT department on all office systems and equipment.
• Manage relationships with vendors and service providers, including contract and price negotiations.
• Support finance and bookkeeping, as needed.
• Supervise the maintenance and organization of office areas, systems and equipment.
• Provide friendly and professional support to all team members.
• Provide general support to customers and visitors.

Human Resources

• Manage and maintain required employee documentation, insurance and compliance requirements.
• Support finance in ensuring compliance with mandated State and Federal guidelines, including, but not limited to workers’ compensation forms and audits, labor law requirements, and employment documentation.
• Assist with recruiting, hiring, onboarding and offboarding process.
• Support deployment and oversight of internal staff training and professional development.
• Track staff performance and productivity milestones and metrics.
  
  

SKILLS & EXPERIENCE

• Self-starter who is able to manage multiple tasks with minimal direction.
• Team player with a sense of humor and a “no job too big or small” attitude.
• Highly organized with a strong attention to detail.
• Strong organizational and administrative skills, with the ability to anticipate, improvise and adapt for optimal resolutions.
• Excellent time management skills and ability to multi-task and prioritize work.
• Knowledge of office management, accounting, payroll, data, and administrative management systems, practices and procedures.
• Knowledge of human resources management practices and procedures.
• Professional and customer service-oriented experience and the ability to build relationships.
• Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions.
• Outstanding communication and interpersonal skills, both written and oral.
• Excellent organizational and time management skills.
• Knowledge of construction safety, Covid and OSHA guidelines and requirements, a plus.

COMPENSATION & BENEFITS

• Competitive wage, dependent on experience.  Benefits include PTO holidays and sick leave, mileage reimbursements, technology stipend, professional development assistance, employee discounts, and referral programs.
• Provide all technology and equipment as needed, including company laptop, cell phone, etc.
• Great opportunity for growth and advancement.  We believe in nurturing and promoting from within, whenever possible.
• Friendly, down to earth and deeply collaborative work environment in our beautiful offices in central Sebastopol.
• Full-Time Position (8am-5pm).  

ABOUT US

We are a local and family owned, third generation solar, battery and generator installation and service provider. Our focus is on serving and supporting our community, our customers, and our employees and providing a path to energy independence for all. This is a great opportunity to work in an energetic, deeply collaborative, and friendly work environment with a wonderful team and customers. We look forward to hearing from you!