What are the responsibilities and job description for the Business Office Manager position at Vivage Senior Living?
Clear Creek Care Center is recognized as a national leader driving high quality service for seniors, their families, and our employees. "Vivage” means "celebrating aging” inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences. We are a senior health care, solution driven company servicing 30 facilities in the state of Colorado.
WHAT’S IN IT FOR YOU AS A VIVAGE EMPLOYEE?
- Competitive Salary
- Flexible working hours
- Daily Pay Advance Option Available
- Holiday Pay (when working on a major holiday)
- Sick time pay accrual
- Paid Time Off
- Health, Dental, Vision, and More
OVERVIEW OF THE ROLE:
The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.
KEY RESPONSIBILITIES:
Billing and Collections: 30% time
- Prepare financial and statistical reports, as directed
- Prepare and mail monthly statements timely
- Maintain electronic and hard copy billing records for all payer sources
- Maintain Medicaid billing records for 5615’s - alphabetically, by year
- Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator
- Maintain and reconcile census daily and monthly in software
- Record payments received to appropriate cash receipt journals
- Post payments received to appropriate resident’s accounts
- Prepare and mail monthly statements timely
- Reconcile bank statements monthly
- Close AR software in accordance to Vivage time frame
- Prepare financial and statistical reports, as directed
- Oversight of Business Office document archives
- Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations
- Implement written Vivage Policies and Procedures that govern the accounting functions of the facility
- Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims
Medicaid Applications: 25% time
- Oversight work with technicians
- Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families
Resident Trust Oversight: 20% time
- Provide oversight of Resident Trust account per regulations and company policy
- Provide each resident with a quarterly accounting of funds managed by the facility
- Comply with all State and Federal regulations
- Oversight of business office document archive
Collaborative: 25% time
- Direct and coordinate the functions and activities of the business office
- Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
- Communicates effectively with facility staff and department supervisors
- Works well with families, residents, peers and staff
- Perform all other duties as assigned
Salary : $26 - $32