Bookkeeper/Office Manager

FINANCE & OPERATIONS MANAGER

We are seeking a highly motivated, full-time Office Manager to support various departments at VMSI Headquarters in Sterling, VA. The ideal candidate will have excellent oral and written communication skills, extremely organized, be able to manage multiple tasks simultaneously, work independently, and can interact effectively with internal team members, clients, and vendors.

ABOUT VMSI

Founded in 2009, Veterans Management Services, Inc. (VMSI) is a management consulting organization and a Service-Disabled Veteran-Owned Small Business (SDVOSB). While strategically headquartered in the greater Washington D.C. area, VMSI has both employees and clients throughout the entire United States.

VMSI provides government clients with mission critical management support services within the functional areas of: Program & Project Management, Acquisition, Grants & Financial Management, Curriculum Development & Training Deployment, HR & Personnel Support, Information Technology and Administrative support Services. Our support services provide the additional expertise our customers require to accomplish their missions.

Our company mission statement is clear and simple — “To be the BEST DECISION our clients make.” We accomplish this by providing our customers with industry leading professionals, increased business capabilities, applicable subject matter expertise and unmatched customer service—and we do this with integrity and passion.

The VMSI employee is a highly motivated, empowered, ethical, intelligent, inquisitive, driven, enthusiastic and hard-working individual. Our employees embody our corporate mission statement — “To be the BEST decision our clients make!” VMSI both enables and expects our employees to be the very BEST by providing strong corporate support to ensure you can Anticipate Needs, Advise Brilliantly and Provide Solutions…and be the BEST decision our client has made!

For more information, please visit our website at www.vetms.com.

POSITION RESPONSIBILITIES:

· Serve as the right-hand person to Vice President/FSO with simple to complex tasks; research solutions; presents findings and makes recommendations.

· Provides overall administrative support to the Operations department in the corporate office.

· Responsible for full cycle bookkeeping to include, but not limited to, account receivable, accounts payable, and general ledger balancing.

· Contacts vendors and agencies to ensure corporate compliance, investigates and resolve accounting related issues, etc.

· Assists with tax planning, payments, and inquiries.

· Compiles data, tracks metrics and generates reports using a variety of data sources.

· Monitors vendor deliverables and schedules to ensure deadlines are met and milestones are achieved.

· Supports contract management & vendor agreement activities as assigned.

· Track and maintain corporate property logs.

· With VP, develop SOP for all business operations functions.

· Assists Facility Security Officer with administering all aspects of security program.

· Coordinates and processes employee security forms for all background and clearance levels.

· Researches and solves moderate to complex personnel and NISP-related security issues.

· Participate in other projects as requested by management.

Required:

· 3-5 years’ progressive experience in a fast-paced small to medium sized business.

· At least 2 years of GOVCON (Government Contractor) most recent experience preferably with a small to medium sized company supporting an array of administrative and financial tasks and projects.

· Expertise in MS Office Suite of products.

· Excellent communicator with the ability to communicate effectively, written and spoken, with leadership and peers.

· Ability to work independently and collaboratively as a high-performing team member.

· Exercise independent judgment in the prioritization of tasks while assuming responsibility and accountability.

· Ability to spearhead multiple projects and support payroll, security, vendor contracts, etc. simultaneously.

· Experience creating Standard Operating Procedures (SOP).

· Desired experience/exposure in some or all: Finance (AP/AR), Business Operations, General Office Administration/Management.

· Prior military experience highly desired.

BENEFITS:

VMSI is proud to offer industry leading compensation, high-quality, broad, and diverse benefits, a very generous Paid Time Off plan, and a corporate 401k plan. For more information on our benefits, please visit: http://www.vetms.com/got-talent/your-benefits/

Equal Opportunity Employment: VMSI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

VMSI is an E-Verify Employer.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Sterling, VA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your desired salary?

Experience:

• fast-paced small to medium sized business: 3 years (Preferred)
• GOVCON: 2 years (Preferred)
• MS Office Suite of products: 3 years (Preferred)
• supporting payroll, security, vendor contracts, etc.: 3 years (Preferred)
• creating Standard Operating Procedures (SOP): 3 years (Preferred)
• AP/AR, Business Operations, Office Admin/Mgt: 3 years (Preferred)

Work Location: One location