Accounts Payable Clerk

Description

Accounts Payable Clerk – Tulsa, OK (Full-Time)

Are you looking for a job that pays you to make a difference?  Do you have a passion for helping others?  Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve.  Get paid to make a difference and do what you love.

We are looking for an Accounts Payable Clerk to join VOAOK. 

Job Summary:

The purpose of this position is to assist and support all the functions of the Finance Department including, but not limited to: accounts payable, accounts receivable, account research, billing, file maintenance, payroll, reconciliation of bank and other financial statements, and maintenance of the general ledger. 

 Job Duties:

• Maintain records of all client community accounts (checking, savings, cash, and client funds).
• Review bills and check requests.  Verify and code bills and enter into accounting system to be paid.
• Print checks, obtain signatures and mail in a timely manner.
• Process credit cards semi-monthly. Review receipts, email PC’s regarding missing receipts.
• Maintain vendor files and complete filing of invoices on a weekly basis.
• Produce and distribute weekly report of checks requests requiring receipts or receipts and cash balance.
• Process and bill employee mileage.
• Monitor critical issues in the timekeeping system and contact PC’s if necessary to clear critical issues.
• Prepare check requests for payroll related disbursements.
• Verify, track, and compare Prior Authorizations with billing data to ensure appropriate claims submission.
• Maintain and bill program service fees, and other client receivables where the Organization pays on behalf of clients for which they are not the representative payee.
• Review accounts payable Invoices and expense accounts for billable expenses.
• Communicate billing issues to Program Coordinators and Directors.
• Reconcile and review deferred revenue monthly and prepare required journal entries on a monthly basis.
• Prepare weekly aging report.
• Distribute aging report to appropriate Finance and Program management as assigned.
• Notify Accounting management of any issues or disputes.
• Perform and maintain timely account reconciliations.
• Providing support in year-end audit procedures, response to audit documentation requests as assigned.
• Prepare and enter monthly journal entries.

Qualifications

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to walk, stand, sit for prolonged periods, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move objects weighing up to 10 pounds and occasionally lift or move objects weighing up to 50 pounds.  Frequent typing, 10 key entry, pushing and pulling is also required.

Qualifications and Skills:

Required:

• Minimum 3 years of relevant experience with Accounts Payable, general knowledge of Accounts Receivable, Billing and/or General Ledger
• Knowledge of accounting principles and practices
• Competent user of MS Outlook, Word, & PowerPoint
• Intermediate user of MS Excel, such as pivot tables and VLOOKUP formulas, plus knowledge of financial formulas and formatting
• Strong organizational skills and ability to handle conflicting priorities
• Strong analytical skills
• Detail-oriented
• Collaborative work style with the ability to share information through coaching, teaching, and training
• Ability to maintain accurate records and present data contained in those records in a timely manner
• Ability to handle sensitive issues while protecting others’ welfare
• Ability to establish and maintain effective working relationships with supervisor, co-workers, persons from other departments and vendors
• Conscientious about timeliness of assignments and quality of work product
• Customer service skills
• Ability to share information through coaching teaching and training
• Good oral and written communication skills
• Must have and maintain a working telephone contact number
• Possess a valid Social Security Card
• Possess a valid Oklahoma Driver’s License
• Have reliable transportation
• Proof of current car insurance (your name must be on the policy)
• Maintain an acceptable driving record, Oklahoma State Bureau of Investigation criminal history checks, and Community Service Registry Record checks
• Ability to exercise patience, understanding, creativity, and flexibility

Preferred:

• Sage accounting software
• Associate’s or progressive experience within accounting/accounts payable
• Basic Accounts Payable, Accounts Receivable, Billing and/or General Ledger experience
• Knowledge of accounting principles and practices