What are the responsibilities and job description for the Electronic Billing Analyst position at Vorys, Sater, Seymour and Pease LLP.?
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Position Summary:
The Electronic Billing Analyst will support the operation of the firm’s e-billing implementation initiatives in accordance with client guidelines. The Electronic Billing Analyst will ensure a smooth start-up for electronic billing for new clients and a seamless transition for existing clients moving from paper to electronic billing or clients moving between ebilling platforms. The Electronic Billing Analyst will support the Accounts Receivable department on process and procedures, with primary focus on monitoring and improving firm-wide electronic billing processes from set up through prompt and full payment of services rendered.
Essential Functions:
- Monitor electronic billing invoices to ensure timely and successful submission and approval. Collaborate with the Billing Department to ensure prompt submission of invoices and resubmissions of rejected and/or appealed invoices. Assist with research and resolution of invoice rejections/reduction and develop recommended corrective action for future submissions to ensure all client guidelines are followed during submission process.
- Coordinate implementation of new and/or transition of existing clients to electronic billing. Assist with review and analysis of client e-billing guidelines to ensure proper set up and maintenance of data in Elite, EBH, Intapp and external websites. Develop and maintain profiles for each electronic billing client and vendor, including policies and contact information. Coordinate internal training on electronic billing sites.
- Communicate client established guidelines to billing professionals to ensure requirement compliance. Address issues of internal non-adherence to streamline timekeeping best practices and increase accuracy of invoice submissions. Serve as liaison between billing attorneys, secretarial staff, and client contact regarding electronic billing, as needed.
- Generate reports to identify and track pertinent information and monthly invoice submissions. Analyze and communicate with Client Financial Services managers any electronic billing industry trends, identify areas for improvement, and analyze processes and requirements.
Knowledge, Skills and Abilities Required:
- Strong knowledge of e-billing and accounts receivable processes
- Strong working knowledge of database products, MS Word, MS Excel, Outlook, LEDES files, EBH and e-billing platforms/websites
- Experience with Elite Enterprise is strongly preferred
- Self-motivated, proactive and driven to contribute to the success of the team
- Ability to develop and maintain positive, professional relationships with all levels of law firm personnel, clients and vendors
Knowledge, Skills and Abilities Desired:
- Knowledge of SQL language.
- Crystal report experience, ARCS, report-writing experience
- Extend report development
- SSRS report development
Education and Experience:
- Associate's degree in related discipline required. Bachelor’s degree preferred.
- 5 - 7 years of experience in similar field required. Legal billing experience preferred.
- 1-3 years previous law firm experience preferred.
Equal Opportunity Employer:
Vorys, Sater, Seymour and Pease LLP (Vorys) does not discriminate in hiring or terms and conditions of employment because of an individual’s sex, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, genetic information, marital status, military/veteran status, disability or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.
