What are the responsibilities and job description for the Finance Coordinator position at Vox?
Overview
VOX Global has an immediate opening for experienced and effective financial and administrative support. Key responsibilities include accounts payable oversight, vendor contract management, processing expense reports and other vendor payments. Strong Microsoft Office suite knowledge – especially with Excel – ability to juggle priorities in a high paced environment and effective and assertive communication with high level executives are a must. Finance and accounting experience is required. This is a full-time, in-person position located in our Washington, DC office.
VOX Global believes a diverse team brings a wider range of personal and professional experiences and perspectives. We recognize that diversity and inclusion benefit our agency, clients, and the communities in which we work and live. To that end, we strongly encourage applications from people of color, members of the LGBTQ community, veterans, and individuals with disabilities.
Responsibilities
- Vendor management from onboarding paperwork to invoicing
- Manage purchase orders and assist with accounts payable requests
- Coordinate paid advertising campaign vendor payments
- Help manage clients and vendor contracts working closely with legal team
- Setup new clients and billing codes
- Assist with various agency reporting needs such as projected client team billable hours
- Submit staff’s expense reports
- Book ravel to include flights, hotels, and transportation
- Back up support for office management activities
- Deploy agency client feedback survey
- Track professional development expenditures
Qualifications
- Minimum 3 years of administrative and finance experience, preferably in Accounts Payable or Accounts Receivable
- Advanced proficiency in Microsoft Office suite
- Strong written and verbal communication skills; including proofreading and editing; ability to interface effectively with staff and vendors
- Demonstrates capacity to work independently, with minimal supervision and show initiative
- Routinely handle multiple priorities effectively and efficiently
- Demonstrate ability and confidence to resolve routine and complex issues from internal and external sources
- Earn trust of colleagues and management by delivering consistent and reliable performance
- Demonstrate financial responsibility by using company resources wisely
- Shows responsiveness and professionalism when dealing with clients, key contacts, vendors and staff
About VOX Global
Based in Washington, D.C., VOX Global uses a wide variety of communications skills to deliver messaging that resonates with our clients’ target audiences. VOX Global is part of the Omnicom strategic communications network and we are committed to personal growth through professional development. For more information, visit www.voxglobal.com.
VOX Global is committed to equal employment opportunity and affirmative action. VOX Global does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where VOX Global does business. Our policy is to employ, advance, and reasonably accommodate all qualified employees and applicants.
About Omnicom Public Relations Group
Omnicom Public Relations Group is a global collective of three of the top global public relations agencies worldwide and eight specialist agencies in public affairs, marketing to women, fashion, global health strategy, and corporate social responsibility. It encompasses more than 6,000 public relations professionals in more than 330 offices worldwide who provide their expertise to companies, government agencies, NGOs and nonprofits across a wide range of industries. Omnicom Public Relations Group delivers for clients through a relentless focus on talent, continuous pursuit of innovation and a culture steeped in collaboration. Omnicom Public Relations Group is part of the DAS Group of Companies, a division of Omnicom Group Inc. that includes more than 200 companies in a wide range of marketing disciplines including advertising, public relations, healthcare, customer relationship management, events, promotional marketing, branding, and research.