Executive Assistant

VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite.

What will you do?

Executive Assistant will provide executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

• Manage office schedule and calendar of appointments for Senior Executive(s);
• Create schedule related products (schedule forecast, day card, daybook);
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
• Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
• Prepare Trip books with details and read-aheads;
• Answer routine telephone calls, direct calls and take messages;
• Greet and escort visitors – ensure visit requests and clearances are submitted;
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
• Support the development of official correspondence
• File briefings and papers
• Draft, proofread, edit, and coordinate correspondence;
• Maintain tracking records and filing systems; archive files;
• Participate in meetings and events;
• Assist in ordering supplies/equipment and arranging for office equipment repairs;
• Draft documents such as instructions, spreadsheets, presentations, and reports.

Do you have what it takes?

• Must have and maintain a DoD Secret clearance;
• 3-5 years of experience support a Senior Executive (SES or Admiral/General);
• Must have a High School Diploma;
• Ability to communicate effectively and concisely;
• Ability to participate productively as a contributing member in a team environment;
• Strong interpersonal skills;
• Must have DoD experience;
• Proficient in the use of Microsoft Office Suite;
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
• Experience with Defense Travel System (DTS) supporting both CONUS and OCONUS travel for a Senior Executive.