HR Associate

Job Purpose/Background:

Key Responsibilities:

• Create and maintain job descriptions for all positions.

• Supporting Performance Process

• Lunch & Learn Company initiatives

• Supporting with Employment Engagement Survey

• Initiate and process semi-monthly payroll with PEO in conjunction with the HR VP

• Maintain payroll deductions, deferrals, and withholdings for all employees.

• Administer benefits programs (life, health, dental, vision, disability, 401(K), paid time off, sick leave, leave of absence, and employee assistance) to include change reporting, reviewing benefit invoices for payment, and communicating benefit information to employees.

• Org Chart Updates

• Support on Data reports

• Communicate with Insperity by sending a payroll file a minimum 4 days prior to the pay date

• Approve time-off requests that are pending for the pay period

• Submit accruals for semi-monthly employees

• Update Employee Files: Confirm dental/vision deductions on the EASE platform and add them to the spreadsheet. Confirm phone stipend file and add to spreadsheet. Review employee medical elections and add to the spreadsheet if there is a credit needed.

• Review any retro pay for new hires and add to spreadsheet. Add benefits stipend to a spreadsheet if the employee is waiving dental/medical coverage. Input information on termed employees, calculate PTO payout and term in the system

• Calculate GTL amount using the calculation spreadsheet: Ensure this GTL amount is added to the payroll. If there is a salary update, update this on the calculation spreadsheet and ensure that this is also in the GB employee Update file. For employees on timecards (office managers/interns). Ensure that the timecards are sent at the end of each week. Add these hours to the payroll input

• Reviewing the payroll input: After sending the payroll file to Insperity, ensure that all the updates on the file that was sent to them have been made - including retro pay and GTL (we cannot edit GTL)

• Input information on termed employees, calculate PTO payout and term in the system

• Review bonus by pay cycle file: Ensure that each referral bonus, sign-on bonus, etc. is reflected in the input. To note, these are not included on the file and need to be manually added to the input

• Submit bi-weekly accruals for the interns

• Ensure intern's timecards are complete/approved on a weekly basis

• Transmit the payroll and ensure everything is through direct deposit when reviewing the payroll input

• Review bonus by pay cycle file: Ensure that each referral bonus, sign-on bonus, etc. is reflected in the input. To note, these are not included on the file and need to be manually added into the input

• Coordinate with Insperity Total Comp Annual Statements for employees

• Support with Open HC Control: Mapping with managers' Hiring Plan and if they are following the numbers set

Education and Experience:

• Minimum of 3 - 5 years of proven experience in HR

• Bachelor's Degree in a Human Resources - related area, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

• High Skilled in MS Office Suite (Excel, Outlook, and Word)

• Ability to communicate, support, engaged and inclusive work environment

• Strong attention to detail

• Skilled at managing time and multiple priorities to carry out assignments in a timely and thorough manner

Job Type: Full-time /40 hours per week, benefits-eligible

Benefits:

Medical: Insperity/ 5 United Health Care options (3 PPO's and 2 High Deductible Health Plans) / 100% employer paid for employee; 50% employer paid for spouse and children

Dental: Guardian - two options / 100% employer paid for employee; 50% employer paid for spouse and children

Vision: Guardian / VSP - two options / 100% employee paid

Life and AD&D: Unum / 100% employer paid / 2 times annual up to $700K

Short term disability: Unum / 100% employer paid / 60% base; $1,500 weekly max

Long term disability: Unum / 100% employer pai / 60% base; $15,000 monthly max

Retirement: Insperity ~ various stock, bond and lifestyle fund options / 50% match up to 6% of salary

Other: Medical and dependent care / Health Savings Accounts / Pre-tax commuter benefits / 20 days paid time off & 5 sick days, Modern Health: 24/7 access to Coaching and Therapy sessions for employees' and dependents

#INDW3