Human Resources & Payroll Assistant

Responsibilities:
1. Prepare job vacancy announcements for posting; place ads on websites and in various publications for

faculty and staff vacancies; prepare and maintain files to track applicants; process mailings when searches
are completed; perform background checks, new hire physical assessments, and verify degrees; archive
search files. (25%)

2. Prepares new employee files, including payroll and personnel forms when new employees are hired; create
and maintain records in Jenzabar database, Wartburg directory, and other electronic and paper records for
all employees. Assist with data entry into the Kronos and Jenzabar payroll systems including reviewing
timesheets and exception reports and following up with missing or incorrect data. (20%)

3. Greet applicants, faculty, staff, students, administrators and other guests by phone or in person; provide
information and direction as requested. (10%)

4. Oversee the performance appraisal process. Provide guidance and feedback to employees and managers
related to the process. Responsible for tracking completion of performance appraisals and reporting to upper
management as needed. (10%)

5. Handle general office duties, including, but not limited to processing payments, handling purchasing card
activity, correspondence, mail, filing, scheduling of meetings, updating and maintaining forms, preparing
employee reports, ordering supplies, etc. (10%)

6. Gather, organize, and store all contracts; prepare salary letters for new staff as well as returning staff; complete
requests for employee verification; and coordinate employee leaves including FMLA in collaboration with the
Senior Benefit Administrator. (7%)

7. Organize, coordinate, and assist with various events (e.g. staff retreat, new employee orientation, flu-shot
clinic, retirement education series, milestones, etc.) (5%)

8. Assist with various training initiatives, including mandatory Title IX training, new hire training, and on-going
educational training and initiatives. (5%)

9. Assist the director in preparing compliance reports, annual surveys, and ad-hoc reports as needed on a timely
basis. Prepares minutes for institutional and Board committees as needed. (3%)

10. Staff handbook updates, policy research and development and special projects (3%)
11. Other duties as assigned. (2%)

Supervision:
Employee is expected to demonstrate initiative and pursue completion of all objectives set by the Executive
Director of Human Resources, planning and prioritizing their own work and resolving unusual cases in consultation
with their supervisor.

Minimum Qualifications:
Requires a BA in business or related field and three years of related experience, or knowledge equivalent to an AA
and five years of related experience; excellent oral and written communication skills; solid knowledge and
experience on PC in Windows environment, including use of Excel and Word; and strong commitment to customer
service. Prefer experience in recruiting, payroll processing and/or benefits administration.

Application Procedure:
Send letter of interest, including a statement regarding qualities you offer within the context of the Wartburg
College mission, résumé, and contact information for three references electronically to: hr@wartburg.edu. See
www.wartburg.edu for further information about the college. Screening begins immediately and continues until
position is filled.