Executive Assistant

Come grow with Waypoint Real Estate Investments! We are looking for a highly skilled and enthusiastic administrative professional to help support our team in our Stamford, CT office.  This is a key support role and an opportunity to work alongside some of the best and brightest in the real estate industry.

Waypoint offers a competitive salary and benefits package, 401k (and matching) and Paid Time Off. We also provide a strong learning environment, recognition and reward opportunities, and the ability to work on a variety of dynamic initiatives.   

What you will do: 

• Manage and plan calendar(s) of all meetings, appointments, conferences, travel and expense management for the Chief of Portfolio Management. 
• Schedule and coordinate strategic meetings - including managing action-items
• Manage communications and correspondence (phone, voicemail, email, mail), responding when needed; bringing action items forward to appropriate individual and department’s attention
• Schedule and coordinate logistics of travel arrangements; assist with the preparation of expense reports
• Produce timely and accurate documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Drive the management of accurate and timely data entry into our systems and trackers
• Serves as a liaison for communication and distribution of information among project teams
• Organize and maintain online documents, files, records and shared drives
• Partner proactively with executives to keep them informed of upcoming commitments and responsibilities, following up as appropriate
• Manage special projects with speed and accuracy 

What you will bring: 

• Bachelor’s Degree in Business Administration or related field preferred
• Minimum of three to five years in similar administrative support role – real estate background helpful
• Aptitude for problem solving and using independent judgment
• High learning agility and strong technology orientation
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
• Smartsheet experience preferred
• Demonstrated ability to handle information in a sensitive and confidential manner
• Polished and professional presentation and communication style
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to work well under pressure, remaining flexible and adaptable to the environment and business demands
• Ability to discretely handle highly confidential information
• High degree of professionalism that embodies the firm’s values in any setting
• Passion and curiosity for the real estate industry 

Who we are:

Waypoint Real Estate Investments is a vertically integrated real estate investment firm specializing in rental housing. Waypoint acquires and develops conventional multifamily, student housing and senior housing properties throughout the United States. The company’s office locations include Atlanta, Boca Raton, Chicago, Dallas, Denver and Stamford. Founded in 2011, Waypoint’s investment activity totals approximately $4 billion across more than 27,000 units.