What are the responsibilities and job description for the Executive Assistant position at Weave?
As an Executive Assistant, you will display executive presence while demonstrating resourcefulness, timeliness and integrity. The ideal candidate must be able to work in a fast-paced environment while having the ability to display good judgment.
You will be the liaison between executives and individuals both internally and externally. In this position you will attend weekly meetings, prepare and distribute agendas/notes, schedule travel, manage calendars, prepare expense reports, presentations, and work cross functionally to increase efficiency and communication. This role works closely with the executive assistant team.
This position will report to our CRO and will be in-office at Weave HQ in Lehi, UT (requiring 5 days in-office/week).
What You Will Own
- Support multiple leaders and manage a large amount of tasks set forth by the assigned executive on a daily basis
- Coordinate difficult schedules, adapt to various competing demands, prioritize multiple projects and handle conflicting needs
- Apply sound judgment while driving recommendations and solutions in sometimes high-pressure situations
- Schedule internal and external meetings
- Coordinate and prioritize meeting invites, team and company initiatives to ensure optimal time management
- Proactively anticipate schedule conflicts
- Manage meeting logistics (Agendas ,meeting space, catering, etc)
- Plan and execute all department events and company/holiday parties
- Coordinate and help design company swag
- Help manage onsite company meetings, quarterly business reviews, etc
- Manage email correspondence
- Manage executive’s calendar and email correspondences throughout the day.
- Prepare and manage several monthly expense reports and coordinate travel
- Work in tandem with other executive assistants
What You Will Need to Accomplish the Job (minimum qualifications)
- 3 years of executive assistant experience
- Must have a strong service-oriented attitude and excellent interpersonal skills
- Proficient in Google Drive (Word, Slides, Sheets, Forms, etc.)
- Experience establishing relationships and negotiating with vendors
- Experience managing budgets
- Ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters
- Demonstrate a high level of autonomy while staying efficient in a highly pressured fast-paced environment
- Flexible team player willing to do what it takes to get the job done
- Promote and embrace company initiatives by being a change leader
- Ability to build and maintain cross departmental relationships
- Must be able to sit or stand for long periods of time
- Ability to lift 25-30 pounds on occasion
- Excellent written and verbal communication skills
What Will Make Us Love You (preferred qualifications)
- Bachelor’s degree
- Small scale project management
- Office management
