Contract Administrator

Do you have a desire to be a part of a team that assists with the contract approval process and related projects for the Department of Human Services in supporting and protecting our families and children in Weld County?

Do your strengths include being detail-oriented, highly organized and a collaborative professional with presentation skills?

Our team is searching for a Contract Administrator to provide a broad range administrative support in the processing of the Department’s contracts, agreements, Memorandums of Understanding, policies, and procedures. Use County or State approved templates to develop various contractual documents and assist Department staff, State personnel and contractors throughout the project approval process. Serve as a supportive, engaged member of the Administration Support Unit assisting with various tracking, reporting, documentation, dissemination, presentation, and follow up on assigned program area projects.

The program areas of WCDHS help individuals make life-changing decisions and assist with emergency, quality of life issues daily. The unequaled integrity and commitment to provide compassionate partnerships and resources, in conjunction with community organizations, is exhibited by WCDHS employees. Some of the program areas include:

• Area Agency on Aging (AAA)- Helps maintain an individual's independence and dignity in their home and community by planning, coordinating and advocating services to aid and protect our at-risk older population.
• Assistance Payments- Aids individuals and families who qualify for financial, medical and food assistance.
• Child Support- Provides services to include testing for paternity, establishing court orders for child support and enforcing child support payment obligations
• Child Welfare- Work with families to assure safety, permanency and wellbeing for children and youth. Assess family, child, and youth needs to provide appropriate referrals for services in an effort to strengthen families and minimize harm to children.
• Employment Services- Offers employment opportunities, training, career planning, job skills development, workshops, job fairs, vocational skills assessments and child care related services.
• Family Resource- Assists individuals and families with supportive services surrounding the areas of post adoption, promoting healthy and intact families, child abuse prevention, public assistance navigation and community outreach.

The Weld County Department of Human Services (WCDHS) employs over 450 workers, who have the skills, passion and drive to service Weld County citizens in 31 incorporated municipalities and across almost 4,000 square miles.

WCDHS collaborates with other organizations to provide assistance to thousands of Weld County citizens each year, and our staff take great pride in guiding individuals to the resources and programs available to them.

Weld County Department of Human Services’ greatest asset is our staff.

The Ideal Candidate for the Department of Human Services, Administration Division will possess these traits:

1. Excellent time management skills and ability to prioritize competing workload obligations with deadlines

2. Great attention to detail and presentation skills

3. Strong inter-personal skills that include dependability, clear communication, and flexibility

4. Enjoy working closely with others and thrive in a team environment

5. Self-motivated and takes initiative

6. Enjoy working in an environment where quality is valued

Mission Statement: Engaging and partnering with the community to improve safety, health and well-being of individuals and families through the delivery of responsive and collaborative services.

Vision Statement: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered.

Starting pay is $28.04 - $35.50 per hour plus benefits (see benefits tab on the job posting).

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings. This range encompasses the nine pay steps available should you receive the position and demonstrate satisfactory performance over time.

OPEN UNTIL FILLED

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. (Any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class.)

Using County approved templates, develops contracts and service agreements, single purchase agreements, agreements for professional services and other contracts or agreements required by the Department. Generates, distributes and tracks all Department contracts. May generate, distribute and track all child specific placement agreements and addendums for children placed with out-of-home service providers using State templates.

Enters contracts into a contract management system and tracks contract progress throughout the approval process. Drafts and submits pass-around memorandums for the Board of County Commissioner’s (BOCC) approval. Prepares or assists in preparation of weekly contract update agendas and BOCC agenda summary packet with supporting documentation. Facilitates or assists in facilitation of weekly contract updates and works with division representatives to attend and provide information on potential providers. Assists in preparation and storage of current and historical (BOCC) Work Session outcomes, Agendas, and supporting documentation for storing in OnBase following process.

Implements and oversees any Department bid/proposal opportunities. Facilitates the review and selection of proposals and/or bids with division experts and ensure that all approvals are obtained through various required channels.

Develops and maintains a professional relationship with State personnel, contractors, and Department staff utilizing strong interpersonal skills to maintain effective working relationships and to resolve problems and issues as they arise. Serves as a resource on issues related to contract compliance and provide historical information on usage of contracts for Department staff.

Assists Fiscal Office with contracted service questions. Provides information or training on contract processes to division staff when needed.

Assists divisions with the process of developing, updating, and gaining BOCC approval for Department policies and placement in the Department Policy Manual on the DHS intranet. Assists divisions with developing procedures and guidelines for review, approval, and placement on the Department Guidance Page.

Provides a broad range of contract administrator tasks and support for Weld County Department of Human Services Administration such as preparing Department communications, performing research or presenting information. May participate in, facilitate, or support Department sponsored committees, commissions, or other activities.

MINIMUM QUALIFICATIONS

Required Education:

• Successful completion of a Bachelor's Degree is preferred.
• Equivalent combination of education and experience may be considered in lieu of degree.

Required Work Experience:

• Two (2) years full-time business or clerical experience in an office environment which include extensive customer service, document editing, and project tracking.
• Experience using Microsoft Windows, Word, Excel, Outlook, and PowerPoint.

Preferred Work Experience:

• Experience with contracts, agreements, or grants.
• Experience drafting professional correspondence and memorandums.
• Experience in professional presentation of information to internal and external stakeholders.

Required Skills, Knowledge and Abilities:

• Good communication and time management skills.
• Ability to confidently lead meetings and discussions.
• Ability to develop and maintain good internal and external customer relationships in a professional manner.
• Have strong organizational skills and effective process management skills.
• Must possess ability to keyboard at 35 words per minute.
• Must have a valid Colorado Driver's License and Liability Insurance. Must provide own transportation and be willing to travel throughout Weld County on occasion.
• Must pass Human Services Background Checks.

This position is in-person with a primary location in the Greeley Office. Reliable, predictable attendance within the department business hours of 8 a.m. to 5 p.m., Monday through Friday.

Upon successful completion of initial training and demonstration of high work performance, this position may be eligible for occasional telework options.

Ability to enter data into several different computer programs. Ability to learn and apply new computer skills on a regular basis. Knowledge of computer programs such as Microsoft Windows and Word, Excel, Access and Outlook.

Ability to read and comprehend instructions, correspondence and department policies and procedures. Ability to write correspondence.

Ability to effectively communicate in one-on-one and small group situations to customers, clients and other employees of the organization.

Ability to apply math concepts and calculations in the work environment.

Ability to apply common sense to problem solve in a work environment.

Ability to adapt to fast paced, high volume and ever-changing work environment and be able to handle high stress situations.

Follow Human Services policies and procedures, the Weld County Code of Conduct and adhere to strict confidentiality guidelines and appropriate release of information outlined in both.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee may be required to sit for extended periods of time and is frequently required to stand and walk. The employee must frequently lift and/or move up to 25 pounds. The employee frequently is required to use their hands and reach with hands and arms. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, and ability to adjust focus such as that used when using a computer or reading.