What are the responsibilities and job description for the Administrative Coordinator position at Well•Spring?
Administrative Coordinator
Become part of our team at the highly regarded, award-winning Well-Spring, A Life Plan Community, the premier community for older adults in the greater Greensboro area and voted “Best Place to Work in Guilford” in the News & Record for three years in a row. We have team members who have been with us for almost our entire 29 years, a strong indicator of high job satisfaction, a low turnover rate and vital teamwork approach. As a “community within a community,” we have a wide array of jobs that become available from time to time.
Now available is the Administrative Coordinator position in Dining Services. In this role, the successful candidate will provide administrative and clerical support for the Director and area supervisors to affect successful operations for Dining Services team.
Now available is the Administrative Coordinator position in Dining Services. In this role, the successful candidate will provide administrative and clerical support for the Director and area supervisors to affect successful operations for Dining Services team.
ESSENTIAL FUNCTIONS:
- Receive and schedule function requests from residents and departments; notify Director and confirm approval
- Receive, review and process function sheets; prepare function sheets from verbal requests as needed
- Coordinate department time and attendance process communication and tracking; review / adjust timesheets for payroll approval and processing
- Produce reports for overtime tracking, bonuses, inventory usage and ordering
- Coordinate routine productivity, safety, and quality checks with supervisors
- Prepare and distribute menus, special event announcements and change orders; track menu cycles and communicate with department leadership
- Order desserts and other items as needed from suppliers
- Maintain order guides for suppliers and track purchases; track usage for future ordering
- Coordinate logistics for department meetings
- Record and prepare minutes for department meetings
- Prepare and post all relevant notices and schedules for team members
- Maintain inventory and order office supplies and uniforms
- Provide team member new hire/ performance / separation information to Human Resources
- Prepare reimbursement requests and submit to Accounting
- Code invoices and prepare check requests for Accounting
- Plan and schedule team members certification classes and other training
- Other administrative functions as assigned
REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND TRAITS:
- High school diploma or GED
- Previous administrative experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Power Point, Publisher)
- Effective verbal and written communication skills; ability to work in fast-paced, ever-changing environment and maintain required professional demeanor
PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND TRAITS:
Previous food service clerical or administrative experience
The Well-Spring Group requires all team members to be fully vaccinated for COVID-19, unless exempted for valid reasons (under age 18, approved medical or religious exemption). New hires will be required to already be vaccinated or get vaccinated at our next on-site vaccination clinic.Any offer of employment is contingent upon the results of a criminal background check, drug screen and verification of employment and credentials.
We offer a very pleasant team-oriented work environment, competitive compensation and a comprehensive benefits package for full time team members which includes affordable health and dental insurance after 60 days of hire, free life insurance, paid time off, discount meals, extra pay for select holidays, retirement plan, scholarship opportunities, and continuing education.
Here are just a few of the advantages of employment with Well•Spring:
On-site team member health clinic
Credit union
Access to deeply discounted employee dining and free health and fitness activities
Access to discounted gym memberships, movie / sports / concert / entertainment tickets, discounted cell phone service
Dozens of team member appreciation events throughout the year
We offer a very pleasant team-oriented work environment, competitive compensation and a comprehensive benefits package for full time team members which includes affordable health and dental insurance after 60 days of hire, free life insurance, paid time off, discount meals, extra pay for select holidays, retirement plan, scholarship opportunities, and continuing education.
Here are just a few of the advantages of employment with Well•Spring:
On-site team member health clinic
Credit union
Access to deeply discounted employee dining and free health and fitness activities
Access to discounted gym memberships, movie / sports / concert / entertainment tickets, discounted cell phone service
Dozens of team member appreciation events throughout the year
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