Administrative Assistant

ROLE

We need an Administrative Assistant. You will work at the Bureau of Land Management’s (BLM) Nevada State Office (NVSO).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

Apply today!

RESPONSIBILITIES

• Respond to employee’s needs via walk-ins, telephone, and/or email 
• Receive, organize, and deliver inbound mail to onsite employees 
• Receive, organize, and deliver outbound mail to FedEx
• Ship and/or retrieve official records from other federal agencies, e.g., Federal Records Center (FRC) and National Archives Records Administration (NARA)
• Help the records management staff organize, track, and manage their inventory of records
• Create, barcode, file, and track case files 
• Learn how to use case / file management systems and databases
• Learn how to use systems and databases for land and mineral records
• Provides on-the-job training and user assistance on how to access and retrieve land and mineral records 
• Create, maintain, use, and handle official land and mineral records (e.g., data entry, records maintenance, etc.)
• Gain familiarity with the general scope of about 50,000 serialized Land and Mineral case files and 200,000 mining files
• Provide other administrative and technical services, as requested

BACKGROUND

• Excellent written and oral communication skills
• Excellent attention to detail
• Strong organization and time-management skills
• Ability to safely bend, lift and carry items that weigh up to approximately 50 pounds of weight on less than a weekly basis
• Ability to research, interpret and implement bureau policies and procedures
• Extensive experience with Microsoft
• Preference for experience with BLM systems and databases, e.g., LR2000, TABFusion, SNAM, CBS, OnBase, Case Recordation, Mining Claim Recordation System, Mining Claim Imaging System, etc.)

EDUCATION

• Preference for Bachelor’s degree 

JOB LOCATION

• Reno, NV 89502

West 4^th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.           

Other Considerations: This position is W-2 only; no Corp-to-Corp or 1099 candidates. Relocation will not be offered. Selected applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.