Program Coordinator

Job Summary: The Program Coordinator is an advanced level administrative coordinator who will be responsible for managing breast and rectal cancer accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of surgery. # # Responsibilities: Manage a heavy calendar; scheduling all meetings and appointments (both electronic and paper calendars). Coordinate travel, which includes registration, submission of abstracts, hotel, car and flight arrangements (both domestic and international). Monitor all expenses for grants, royalty accounts, retention funds, etc. Work independently on updating training grants tables as requested. Assist with grant application preparation and monitoring of funding received. Preparation of manuscripts for submission and uploading to applicable databases. Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in timely manner and contacting authors regarding decisions on manuscripts. Typing and management of all letters of reference and recommendations- ensuring all due dates are met. Maintain and renew all of the Chiefs# memberships to societies and journal subscriptions. Maintain and update several databases, such as Endnote. Maintain confidential files, including patient information. Prepare purchase orders and request payment for invoices related to publications and manuscript printing. Assist Chiefs with society memberships (including New York Surgical Society and New York Colorectal Surgical Society); preparation and distribution of posters and PowerPoint slides, typing introduction speeches, coordination of monthly dinners-ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees. Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and PowerPoint presentations for various lectures. Perform other duties as assigned. Liaison with practice offices, including the surgery suite and Cancer Center. Assistance with administration of the International Research Fellowship program. Assists Chiefs with onboarding medical students for research projects, as needed. General Department of Surgery administrative tasks as requested. Ability to attend tumor board meetings every Monday, beginning at 7:00 am. Coordination of tumor board meetings, while working closely with the Tumor Board Coordinator, meeting minutes, and the transfer of these minutes to the required Rectal Cancer Multidisciplinary Team meetings. The ability to become an expert in the knowledge of these accreditation programs. Assistance with coordination of breast tumor board meetings. Assist with preparation and documentation of program requirements for breast cancer accreditation programs. Coordination of projects associated with the Breast Cancer program as needed. # # # Qualifications/Requirements: # Experience: Minimum of one year of health care program coordination experience, required. Education: Bachelor#s degree from an accredited institution, required.# Or an equivalent combination of experience and education may be substituted for degree requirements. # Licenses / Certifications: # # Other:# Advanced Office, Excel and PowerPoint is a must for this position. The ability to multitask and take initiative is a must. Excellent written and oral communications skills, including an eye for detail and command of language and grammar. Should exude professionalism and a positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred