Administration Assistant

Looking for a Pepper Potts!!

Administrative Assistant – Immediate Opening

Company background: Western Automotive Group, LLC. (DBA Big O Tires) with operations across the Las Vegas Valley. We have been in business since 2015 here in the valley and provide guest automotive services. 

Job Title: We have an immediate opening for an Administrative Assistant.

Location: Las Vegas, NV. This position requires you to be on-site.

Responsibilities: General Administrative Duties. You'll be responsible to coordinate and manage schedule and server as the point of contact for the President and CEO. You should be able to multi-task and communicate effectively with all contacts. Answer phone, make calls, remind executive about the daily tasks, follow up with customers, and similar tasks.

Qualifications:

• EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED
• Minimum 2-year experience in office position, administrative or executive assistant, management, operation, customer service, or assistance in office.
• "Get things done" Attitude.
• Be able to track tasks to completion.
• Able to work under time pressure/deadlines.
• Strong internet skills (Searching online, Internet, Shopping online, etc).
• Proficient in Excel, Outlook and Word.
• Legal to Work in the United States and be able to pass background check and screening.
• Preferred degree 

TASK EXAMPLES (Include but not limited to):

• Professionally and immediately respond to correspondence (email / text /phone /etc)
• Read and Summarize communication, documents and projects.
• Heavy draft of formal Letters, Proofread, manage email/Calendar, Check and reply to emails. Schedule large group conferences via Teams/WebEx/Zoom/etc.
• Heavy work with Acrobat PDF and Microsoft Office Suite. Manage email/Calendar, Check and reply to emails.
• Schedule large group conferences via Teams/WebEx/Zoom/etc.
• Remind executive about the daily tasks, follow up with customers, and similar tasks, create PowerPoint presentations.
• Experience with Word, Outlook is highly preferred.
• Check mails, process mails.
• Answer phone, make calls, remind executives about the daily tasks, follow up with customers, and similar tasks.
• Answer incoming phones, messages.
• Draft general correspondence, including letters, memos, emails, and reports.
• Take notes in meeting or attend conference call on behalf of the executive.
• Manage schedules, emails, including confirming appointments and preparation for meetings.
• Create word and power point presentations and present as needed.
• Help Controller with daily logs. 
• Perform other tasks as required.