Hybrid Administrative Assistant

WEX is an innovative payments and technology company looking to forge the way in a rapidly changing environment, with a goal to simplify the business of doing business for our customers, freeing them to spend more time, with less worry, on the the things they love. We are on a journey to build a consistent world class user experience across our products and services and leverage customer driven innovation across all of our strategic initiatives. The Digital team within WEX is a highly innovative, fast paced team who is obsessively focused on our customers, insights and innovation. This team leads many cross-functional efforts to drive change and deliver results across WEX.

The Administrative Assistant will be an integral part of the growing Digital and Product team, supporting both C-suite and senior leadership. This role will report to the Chief Digital Officer's Executive Assistant.

What You'll Do

• Work 60% remotely and 40% in Portland, ME Office.

• Organize meetings for the Digital leadership team, including scheduling, sending reminders, coordinating meeting rooms, and organizing catering when needed on-site

• Work with Chief Digital Officer's project manager/ea to gather data and prepare large and small scale presentations, including Digital Town Hall, key leadership and team meetings

• Prepare meeting agendas, take meeting notes, and send out relevant follow-ups

• Proactively manage complex global calendars for Digital Leadership team members

• Schedule domestic and international travel arrangements for Digital Leadership team members

• Assist with event planning and execution, including securing meeting space, event venues, and restaurants

• Process expense reports and reimbursements for Digital Leadership team members

• Provide cross-coverage and back-up support to other Administrative/Executive Assistants

Must Haves

• Minimum 2 years of administrative experience in a complex, global professional environment

• Excellent organizational, multi-tasking, and prioritization abilities with an acute attention to detail

• Outstanding interpersonal and proactive communication skills, plus high level of reliability, professionalism and discretion

• Proactively track action items, set reminders for follow-up, provide updates and status on items that are complete or incomplete

• Flexible, able to bring order to ambiguous situations and accommodate last-minute changes and requests in a fast-paced environment.

• Proficiency in Google Tool Suite, including Gmail, calendars, docs, sheets, and slides (Microsoft Intermediate or Advance usage helpful)

• Strong service orientation, high energy, positive attitude and proactive problem-solving skills