Proposal Coordinator

Overview

We are seeking a Proposal Coordinator with 3 years experience for our Business Development Division in Tampa or Orlando, FL.

The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, pet insurance, and employee assistance program.

#LI-Onsite

Responsibilities

• Collaborate with proposal managers to produce high-quality compliant proposals
• Responsible for the layout, production, and delivery of proposals and presentations
• Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
• Schedule proposal production planning meetings
• Request contract/legal reviews
• Schedule quality control reviews
• Layout covers and tabs in coordination with proposal manager
• Gather information/documents for use in proposal
• Prepare and send out drafts for quality control reviews
• Responsible for the pursuit closing process
• Responsible for keeping opportunities up to date in the database
• Responsible for updating resumes and project descriptions in the database
• Responsible for following up on results until a pursuit is awarded
• Ensure quality of all produced material including consistency, spelling, and grammar
• Proactively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
• Maintain organized documents following the filing protocol for proposal archive

Qualifications

• Bachelor’s degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
• Must have the ability to thrive in a collaborative environment and work well with others
• Minimum three years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to work and collaborate with proposal manager displaying a positive and professional attitude
• Eagerness to learn and follow company’s proposal management process
• Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.
• Attention to detail, sense of urgency, and work ownership
• Adaptability, comfortable with change, and a positive “can-do” attitude
• Analytical and problem-solving abilities
• Advanced skills in Adobe software (InDesign, Photoshop, Illustrator, and Acrobat)
• Advanced skills in Microsoft Office software and applications (Word, Excel, PowerPoint, Teams)
• Must be flexible and willing to work overtime when needed

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office setting.  Hand-eye coordination is necessary to operate a computer, keyboard and mouse.  Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.  While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.