Flight Coordinator

Overview

Wheels Up is looking for a world-class Flight Coordinator to join our team of dedicated and passionate professionals, fueled by the most powerful brand in private aviation, as we continue our mission of democratizing the private aviation space through cutting-edge technology and innovative product and service offerings.

Responsibilities

• Responsible for the timely, accurate, and efficient coordination and execution of the daily flight schedule within the parameters of all Company and FAR requirements. 
• Ensure all crewmembers are accurately briefed or re-briefed of any and all duty assigned by Wheels Up Private Jets (WUPJ) in accordance with the WUPJ Flight Control Operations Manual, Flight Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines.
• Exercise Operational Control of all WUPJ flight activity; ensure that all appropriate Company and regulatory requirements are met for each flight before trip authorization.
• Ensure the safety and legality of each flight operated on a WUPJ aircraft.
• Ensure required trip sheets and all other trip documents are sent to and received by the appropriate crewmembers.
• Ensure all required customs, immigration, international handling requirements, or foreign government regulations and requirements are met for every flight segment.
• Responsible for the accurate and timely flight following for the WUPJ fleet and the efficient dissemination of such information to Client Services, Crew Scheduling, Revenue Management, Maintenance, and all other interested parties.
• Responsible for obtaining, monitoring, tracking, and disseminating any operational restrictions to daily operations including, but not limited to: NOTAMs, TFRs, noise restrictions, FBO hours of operation, and airport capabilities.
• Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to WUPJ Client Services, Crew Scheduling, Sales, Revenue Management, Maintenance Control, and all other interested parties as necessary.
• Coordinate and arrange all trip logistics for crew and passengers as required including, but not limited to, catering, hotels, ground transportation, and airline services.
• Ensure all crewmembers and trips are scheduled in accordance with the FARs, WUPJ Flight Control Operations Manual, Flight Operations Manual, department guidelines, and Company policies and procedures.
• Coordinate daily flight schedule to ensure each segment meets all company and FAR requirements including but not limited to: crew currency, crew qualifications, crew duty requirements, aircraft airworthiness, and that all weather requirements are met.
• Communicate managed aircraft maintenance requirements and controlled fleet owner trips with Maintenance Control and Owner Services.
• Create, update, and archive FOS records, including, but not limited to, aircraft, company, passenger, vendor, personnel, and documents.
• Assist with training other Flight Control employees as assigned by the Manager of Flight Control; create training courseware as needed.
• Assist with OCC administrative tasks including, but not limited to, crewmember subscription management, Border Overflight Exemption, Master Crew List, and DAASP.
• Assist with creating, updating, and executing checklists related to member, owner, crewmember, and Flight Control personnel on-boarding and exits.
• Perform other duties as assigned by the OCC Shift Leads, Manager of Flight Control, or higher authority.
• Must be highly knowledgeable of the DPJ Flight Control Operations Manual, Flight Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to duties.

Qualifications

• High School Diploma or GED required.
• A bachelor's degree in aviation, or equivalent experience preferred.
• FAA Dispatch License or equivalent experience preferred.
• Excellent prioritization and coordination skills in a fast-paced environment.
• Creative problem resolution skills.
• The ability to develop and maintain long-term relationships with internal and external customers.
• Excellent written and verbal skills.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Knowledge of business jet performance capabilities.

Wheels Up Story

Wheels Up (NYSE:UP), a leader in private aviation, offers a total private aviation solution that includes world-class safety, service and flexibility through on-demand flights, membership programs, corporate solutions, aircraft management, whole aircraft sales and commercial travel benefits through a strategic partnership with Delta Air Lines.

Our employees’ passion for innovation, customer-centric mindset and collaborative spirit drives our mission to connect flyers to private aircraft – and one another – to deliver exceptional, personalized experiences and build an industry-leading marketplace.

Wheels Up attracts, empowers and retains diverse, talented employees who bring a range of experiences and are committed to taking Wheels Up to new heights. We recognize our employees’ unique perspectives and skills and take pride in helping them develop a meaningful and exciting career path with us.

Interested in joining our talented team, explore our career opportunities, today!

To learn more about Wheels Up, please visit WheelsUp.com.