Office Manager

Overview

Wheels Up is looking for a hands-on Office Manager to oversee our Atlanta Member Operations Center. A successful candidate will be able to maintain and optimize facilities, streamline processes, manage projects and most importantly, support colleagues and foster a bright, collaborative place to work. We are looking for a multidisciplined multi-tasker who is passionate about creating an extraordinary workspace.   

Responsibilities

• You will report to the Director of Corporate Real Estate and support them with general real estate management, including annual budget planning, forecasting and capital management process, with a primary focus on managing the Atlanta office space as the onsite resource.
• You are our first impression; the first Wheels Up person many employees, vendors, and business partners may meet. You are the primary point person for a variety of matters like maintenance and operations, occupancy and space management, and employee and occupant experience.
• Keeping our office clean and beautiful.
• Keeping our office functional. This includes everything from managing the mail and mailroom, checking on working coffee makers, stocking inventory, confirming spic-n-span restrooms, and setting up conference rooms for meetings. You will identify when maintenance should be performed and manage the vendor performing the work. A successful candidate will have hands-on building maintenance, construction, or “handyperson” experience.
• Keeping our office safe. This means keeping the office free from hazards and making safety recommendations. You will ensure that authorized employees have entry badges for the building and our office. Big-picture safety responsibilities include working with the landlord/property management personnel and colleagues on emergency preparedness, fire safety and disaster response.
• Being a good neighbor. You will represent Wheels Up in building or neighborhood meetings, and we expect you to establish and maintain a strong working relationship with landlords and property management personnel.
• Making sure cross-functional teams are well informed and working together, particularly for new employees who may need assistance with IT resources, desk spaces, booking conference rooms, and the like.
• Greeting visitors at the front desk, answering communications (phone, email, text). 
• Assisting at other Wheels Up office locations, as necessary.
• Performing other reasonable tasks and duties as may be assigned from time to time.

Qualifications

• Bachelor’s degree or equivalent, with a focus on general business administration, real estate, project management or similar studies.  Candidates that have some formal training in construction or construction management are strongly preferred.
• At least three years’ experience as an office or facilities manager or similar position with demonstrable success and meaningful responsibility.
• Able to meet the position’s physical demands including but not limited to sitting or standing for long periods of time, walking, lifting or carrying up to approximately 35 pounds, reaching (overhead and below shoulder-level), pushing, pulling, stooping, kneeling, possibility climbing ladder or stepstool; this is an active job.  Wheels Up provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
• A successful candidate will be a resourceful self-starter who is confident, solution-oriented and can take control.
• Must be able to work with others collaboratively with the ability to create excellent working relationships.
• Superior organizational, communication, written and verbal skills.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Wheels Up Story

Wheels Up (NYSE:UP), a leader in private aviation, offers a total private aviation solution that includes world-class safety, service and flexibility through on-demand flights, membership programs, corporate solutions, aircraft management, whole aircraft sales and commercial travel benefits through a strategic partnership with Delta Air Lines.

Our employees’ passion for innovation, customer-centric mindset and collaborative spirit drives our mission to connect flyers to private aircraft – and one another – to deliver exceptional, personalized experiences and build an industry-leading marketplace.

Wheels Up attracts, empowers and retains diverse, talented employees who bring a range of experiences and are committed to taking Wheels Up to new heights. We recognize our employees’ unique perspectives and skills and take pride in helping them develop a meaningful and exciting career path with us.