Administrative Assistant - Brooklyn Culinary

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:

• Fully manage the X3 system for all planning and purchasing and warehousing screens.
• Identify and troubleshoot inventory issues within the warehouse.
• Maintain records of all transactions and interactions with internal and external customers. This includes manual and electronic forms of record keeping.
• Provide product usage reports when requested.
• Assist with reconciling all delivery receipts with invoices within the time frame determined by management.
• Assist with entering Sales Orders received from customers and clients in a timely manner and issue notifications to involved personnel.
• Ensure that all billing discrepancies are resolved in a manner to facilitate processing of invoices.
• Document and maintain all current instructions related to processes for all clients and customers of Culinary Operations.
• Assist other members of the team in the completion of their duties as needed and assist in training/knowledge sharing when possible.
• Assist with purchasing activities.
• Assist with creating product projections for suppliers.
• Assist with planning production schedules for all operations in Islandia on a daily/weekly basis.

• Act as the Customer Service interface between Culinary Operations and all vendors and customers doing business with our location.
• Complete other duties as assigned.

PHYSICAL DEMANDS OF THE JOB:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the team member is frequently required to:

• Sit, walk, talk and hear
• Use hands and fingers to feel, handle, or operate objects, tools, or controls and reach with hands and arms.
• Be standing on feet a portion of the workday in addition to walking back and forth and up and down stairs.
• Lift and/or move up to 50 pounds occasionally. Lifting while turning side to side is sometimes necessary.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Position may require extended hours including evenings and/or weekends, travel to multiple work sites and occasional out-of-district travel. Must be able to drive their own vehicle to other work sites.

Education:

• High School Diploma Required
• Associate Degree preferred

Computer Skills:

• Proficiency in all Microsoft Office applications is required.
• Must be able to communicate electronically through use of email and other similar computer platforms.
• Able to learn new programs easily and quickly.

Other Qualifications, Experience and Competencies:

• Must be able to use "critical thinking" skills in order to resolve problems or improve the program overall.

• Must possess excellent time management and organizational skills
• Bilingual in Spanish is highly desirable.