Campus Event Manager- Undergraduate Admissions

Widener University is currently seeking a Campus Event Manager in the Admissions Department. Working under the supervision of the Senior Associate Director of Admissions, the newly-created position of Campus Event Manager will support the Admissions office by executing and implementing up to 30 assigned events including but not limited to Widener Days, Accepted Student Day, and other student-focused large-scale University events. This role will play a key part of designing and implementing events that align with the University strategy for admission and belonging. These critical new student recruitment events require campus-wide collaboration for audiences of various sizes.

The Campus Event Manager plays a key role in creating a welcoming campus experience for prospective students, guests, and visitors by coordinating logistical aspects and event planning for centrally managed recruitment events for prospective first year and transfer students, their families, and Counselors.

The Campus Event Manager will advance the offerings of the mission critical campus visit, but is also part of a cohesive undergraduate admissions recruitment team, with high level of team collaboration and enthusiasm.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

The Campus Event Manager position will require extensive and complex planning and coordination with both internal and external constituents. In addition to planning recruitment and events that are reactive to requests, this position will actively solicit additional interest in prospective student events.

Essential duties:

On Campus and Regional Events:

• Plan on and off-campus admission recruitment events, including but not limited to, location, room set-up, catering, equipment, travel logistics, third party vendor transactions, and event participants
• Plan on and off-campus regional events including Presidential receptions, scholarship receptions, group visits, School Counselor visits.
• Collaborate and build relationships with faculty, students, and staff to facilitate and enlist event participation
• Create, analyze, and summarize event surveys
• Manages event expenditures, supplies, and inventory which may include assessment of registration updates/participation, expense and logistics evaluations, among other areas of consideration
• Uses event management components of CRM system to track all event related activity and planning

Secondary responsibilities:

• Support planning of larger scale Admitted Student Days, Widener Days, and Academic Workshops
• Interface with University Ambassadors
• Other duties as assigned

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

• Bachelor’s degree in related field with 2 years in a customer service, administrative or planning support role
• Demonstrated experience in event planning
• Possess exceptional customer service skills
• Desire to have a high level of interaction with prospective students and families
• Strong project management skills with an ability to manage concurrent projects
• Demonstrated ability to execute work with a high level of detail
• Ability to adjust and be flexible to changing situations, using calm discretion to create alternative solutions.
• Demonstrated proficiency utilizing various software to accomplish work (including CRM)
• Ability to work early mornings, evenings, and weekends in support of events
• Commitment to diversity and inclusion and ability to communicate with populations of diverse backgrounds
• High level of self-management and the ability to innovate and solve problems
• Desire for and comfort in a fast-paced environment.
• Demonstrated proficiency MS Office experience including Word, Excel, Outlook and PowerPoint

Preferred:

• 2 years’ experience in admissions or event planning or management
• Customer service experience
• Experience in Higher Education
• Experience in contributing to a climate of inclusivity and working with a diverse student body
• Familiarity with Slate CRM
• Familiarity with Colleague Student Information System

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Valid driver’s license and clear driving record with access to a vehicle
• Evening and weekend work is required.
• Must be able to sit and work on a computer for 2 hours minimum at a time.
• Must be able to stand and move between buildings at recruitment event, and provide walking tours when necessary across campus.
• Must be able to lift up to 25 lbs.

Qualified candidates must submit a resume and cover letter for consideration. Incomplete applications will not be considered. Only those selected to interview will be contacted.

Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Widener University requires all prospective employees to provide proof of being fully vaccinated (including booster) against COVID-19 prior to employment or apply and be approved for a medical/religious exemption. Offers may be rescinded if new employee does not provide proof of being fully vaccinated in a timely manner.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy.

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington.