Crewing Coordinator / Officer

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is now hiring a Crewing Officer to work out of the Pasadena, TX office. The perfect candidate will ensure that all seafarers are deployed in line with their joining schedule and that all deployed seafarers are properly and completely documented.

The Crewing Officer will report directly to the Senior Crewing Officer.

Must be legally authorized to work in the United States.

Main Responsibilities.

• Deploy/dispatch the right seafarers per standard and requirements of the Clients and the organization (WMS/WSM) with reference to GIMS.

• Ensure that planned seafarers hold valid and complete mandatory and statutory Certificates, Documents and Licenses.

• Ensure that planned seafarers have undergone requisite value added Training per Client’s Training Matrix.

• Coordinate with Training Department on the implementation of training program of seafarers.

• Ensure that all documents of seafarer are uploaded and updated in CMS.

• Coordinate with CSS for the documentation application of statutory requirements such as POEA contract, Flag State, VISA, PDOS schedule, etc.

• Coordinate with Finance Department regarding the allotment, wages and other allowances and benefits of seafarers.

• Ensure joining crew have copies of all relevant certificates and submits all required documents before joining their vessel.

• Perform individual KPI based on AOP and agreed strategic and operational plans.

• Conform to the standards, policies and procedures of the organization.

• Adhere to the Quality Management System.

• Conform to the effective implementation of Risk Management System of the organization.

• Ensure that all records are kept secured and organized.

• Perform other lawful orders of the Management.
  

Accountabilities.
The position will be measured against the ability to:

• Deploy suitable seafarers with valid and complete mandatory and statutory documents at the right time, place and at the right costs.

• Deliver the above requirements.

• Further contribute for the improvements of the assigned tasks.

• Apply the Corporate values and policies of the organization (WMS/WSM).
  

Qualifications.
Education:

• Completed BS College or University Degree.

• Affiliation or membership to maritime-related association (local or international) is an added advantage.

Other skills:

• Has the ability to organize, plan and manage work assignments.

• Team player, proactive, result-oriented, proper time-management.

• Can work under pressure under minimal supervision.

• Ability to relate with all people at all levels in the organization on both local and international settings.

• Must have good English written and oral communication skills.

• Computer literate (MS Office).

Experience:

• At least two (2) years experience in similar position in the crewing business or other related position in the service industry.