What are the responsibilities and job description for the Library Publishing Assistant position at William & Mary?
Position Information
Position Number
T0768W
Position Title
Library Publishing Assistant
Employment Category
Hourly
Location
William & Mary
Department
361000 Swem Library Operating
Unit Mission Statement
The Earl Gregg Swem Library supports and enhances teaching and research, and fosters intellectual curiosity, creativity, and lifelong learning.
Position Summary
W&M Libraries is seeking a creative and detail-oriented Library Publishing Assistant to join our Publishing & Open Access Team. In this role, you will play a crucial role in the final stages of the open access monograph publishing process, ensuring that text, images, sound files, etc. are arranged aesthetically and consistently across various digital materials.
This is a temporary, hourly position for sixth months, ideal for individuals with an interest in librarianship or publishing.
Text layout and formatting
- Arrange text and images according to specified design and layout standards
- Ensure consistency in font styles, sizes, and spacing throughout the documents
- Collaborate with the Publishing & Open Access Librarian to achieve desired visual presentation
Proofreading
- Conduct thorough proofreading to identify and correct typographical errors and layout inconsistencies
- Maintain content accuracy
File preparation
- Prepare files for digital distribution, adhering to technical specifications (through the platform Pressbooks)
Adherence to style guidelines
- Follow established style guidelines and branding requirements to maintain a cohesive visual identity
Quality control
- Perform quality checks on final layouts to guarantee accuracy and adherence to project requirements
- Troubleshoot and address formatting issues promptly
Conditions of Employment
Applicants must successfully pass a background check. This position is a temporary (hourly) position not to exceed 6 months. All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked many not exceed on average 29 hours per week, over the course of a twelve month period beginning May 1 each year. This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation
No
FLSA
Non-Exempt
Position Restricted?
Yes, this is a temporary position
Position Term
Other (specify actual months below)
Required Qualifications
- High School graduate or equivalent
- Strong attention to detail and commitment to maintaining high-quality standards
- Excellent communication skills and ability to collaborate across academic disciplines
- Demonstrated proficiency in computer skills and data entry to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Ability to work independently
Preferred Qualifications
- Bachelor’s degree from an accredited institution
- Familiarity with library or publishing workflows and processes
- Prior experience working in a library setting
Is the position remote work eligible?
Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
$20/hour
Advertised Pay Range Statement
This position has an established starting rate.
University Salary Range
U05
Benefits Summary Statement
N/A
Job Open Date
02/27/2024
Review Begin Date
03/12/2024
Job Close Date
Open Until Filled
Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
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