What are the responsibilities and job description for the Elections Data Coordinator position at Williamson County?
JOB SUMMARY
Reporting directly to Voter Registration Supervisor, responsible for the management and upkeep of various voter registration logs and documentation. Responds to Open Records Request associated with voter registration lists in accordance with Public Information Act.
EXAMPLES OF WORK PERFORMED
- Utilizes Geographic Information Systems (GIS) to monitor and update addresses of voters within the Voter Registration Street Index
- Provides statistical data and logs of voter registration list including maintaining voting districts information
- Compiles weekly statistical reports to track voter registration count and trends
- Reviews, collects, transcribes, and processes voter registration applications and prepares documents for electronic use
- Processes and updates all inactive voters who are deceased or mentally capacitated
- Prepares all peace officer forms for the elections department
- Creates and prints voter registration certificates for distribution
- Updates daily rosters of voter registration and provides technical assistance to polling sites
- Processes all limited ballot applications and collaborates with various counties to update voter registration history for recording purposes
- Researches voter addresses and information to identify commercial addresses, invalid addresses, or invalid voter information
- Maintains accurate voter registration rolls by performing quality control and data entry tasks for accuracy
- Collaborates with political subdivisions to provide voter registration data analysis and election service contracts with supporting documentation
- Processes contracts, election notices and calendars
- Create and prepares e-poll pads for distribution them to various polling locations
- Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
- Monitors multiple departmental email accounts
- Attends all meetings and trainings, as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Voter Registration Supervisor
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
- Regular travel between work sites as required
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
- Associate degree in in Government, Public Administration, Business Administration, Communications, or a related field and one (1) year of data entry experience including knowledge of GIS and tracking systems; OR an equivalent combination of education and experience
LICENSES AND CERTIFICATIONS
Required
- None
PREFERRED QUALIFICATIONS
- Bachelor’s degree in a related field
- Prior experience working in Elections and/or public-sector environment
- Knowledge of GIS, voter registration and election management software
- Registered Election Official (REO) Certification within two (2) years of employment
- Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.
The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.
Voter Registration Assistant - Elections
Williamson County -
Georgetown, TX
Operations Clerk - Elections
Williamson County -
Georgetown, TX
Operations Supervisor - Elections
Williamson County -
Georgetown, TX
