Project Manager - Commercial Construction

POSTED ON 11/19/2022 CLOSED ON 1/14/2023
Willis Smith Construction Hired Organization Address Sarasota, FL Full Time

Job Posting for Project Manager - Commercial Construction at Willis Smith Construction

Looking for a change?  Look no further!  Join a proven Construction Management firm with a great company culture, focused on your quality of life as part of a true, cohesive team.  Work Life Balance is at the forefront of our approach.  Have a sense of pride in your work, as you drive through our community and see landmarks that you built with construction excellence and integrity. 

Job Title:                            Project Manager

Department Group:          Commercial Construction

Reports to:                         Reporting Hierarchy Shall be via Assignment to one of the following:

                                                   President / Vice President / Dir. of Pre-Construction / Project Executive

Position Type:                    Full-Time

Role and Responsibilities:

  • Overall commercial construction project planning, distributing resources, time management, risk management, creating benchmarks, managing the budget, managing staff, and managing relationships with key stakeholders. 
  • Collaborate with clients and the design team to create a positive working environment to ensure a successful outcome.
  • Provide the technical knowledge required for the job and leadership skills for directing the project team.
  • A Project Manager may manage a project directly or supervise Assistant Project Managers.

Project Manager Job Duties:

The role of the Project Manager has responsibilities, including but not limited to:

  1. Mentoring less-senior personnel in aspects of the profession such as leadership, methodology, tools, people skills and navigating politics.
  2. Evaluating Performance.  Knowing what is expected of the project team members, and should be able to help evaluate that person’s performance and make recommendations to management.
  3. Make continuous improvement a priority. Have a solid grasp of basic and many advanced project management principles, along with having experience in successfully applying and advancing those principles.
  4. Be a role model for integrity. Integrity is not optional. Take the initiative to ensure a project is always being run effectively and with proper governance. Champion the promotion of integrity in all endeavors.
  5. During pre-construction phase, either individually or with Project Manager, assure that cost schedule and budget issues are properly addressed before the project has started. 
  6. During construction phase, either individually or with Project Manager, review cost, schedule and budget on a monthly basis; review all owner change orders and overall construction coordination as required.  Provide management oversight for all phases of the construction project starting from preconstruction through the completion of the project, including coordinating workers, material, and equipment.  Provide coordination and administration ensuring the contract documents are being followed and work is proceeding on schedule and within budget, all to the client’s satisfaction.  Assist Superintendent with manpower issues.  Maintain a professional relationship with the client to assure the client’s expectations are being met. 


Additional Specific Duties to Include but Not Limited to:

Work Procurement

  1. Participate in the marketing effort by making contacts, maintaining a network of possible clients and project leads.
  2. Participate in presentation and proposal preparations, bringing knowledge of constructability into the process.
  3. Project Managers are encouraged to volunteer for a community or non-profit organization.
  4. Attend company-hosted or community after hours events.

 Client Loyalty

  1. Understand and communicate to all field personnel the owner’s goals regarding construction.
  2. Maintain positive relationships with the owner and architect throughout the project(s).
  3. Maintain positive relationships with subcontractors and suppliers.


  1. Provide technical expertise throughout the Pre-Construction process.
  2. Participate in the Constructability review.
  3. Assist Project Executive and Pre-construction in owner contract negotiations.
  4. Assist Pre-construction on subcontractor scope, analyzing bids and subcontractor selection.
  5. Assist Pre-construction in preparing the overall project budget.
  6. Attend meetings while the project is in the preconstruction phase for client continuity.


  1. Ensure job safety requirements are understood and implemented by all project personnel and trade contractors. Continually strives for Zero Incidents on all projects.
  2. Review the trade contractors’ safety program and MSDS information in the trade contractor start-up meeting.
  3. Watch for and correct all safety hazards at the jobsite. Report all safety incidents to Project Executive and main office.
  4. OSHA 30 certification to be attained within four (4) months of hire date (company will provide class)
  5. Attend Quarterly Safety Meetings.
  6. Attend and participate in weekly site-wide safety meetings and assist in delivering the message, distributing safety related materials, and documenting attendance.
  7. Assist with administering the safety orientation process for new subcontractor personnel before commencing work.
  8. Perform weekly safety audits and collaborate with the Superintendent to correct deficiencies as quickly as possible.
  9. Participate in safety inspections when the third party safety consultant conducts their monthly inspections. Working with the Superintendent, notify subcontractors who are violating safety policies.  Correct non-complying work on the spot.
  10. Coordinate meetings between subcontractors, project team members, and third party safety consultant prior to performing critical, high risk activities such as but not limited to critical lifts, confined space entry, trenching, or hot work.

 Planning and Construction

  1. Finalize project budget with accounting and update monthly.
  2. Prepare project schedule and update monthly or more frequently if needed.
  3. Back up all project files and work on the company server daily.
  4. Analyze project budgets for the most efficient and profitable application of manpower, materials and equipment.
  5. Analyze cost of materials and services required for each job.
  6. Provide functional supervision over Project Management staff, Project Superintendent(s) and Project Administrative Assistant.
  7. Negotiate and prepare all subcontracts and purchase orders in the early stages of the project.
  8. Hold weekly project meetings with all stakeholders. Distribute meeting minutes within 24 hours of the meeting.
  9. Coordinate and process change orders or technical problems with architect, client, suppliers, superintendents, subcontractors, and building officials.
  10. Maintain up-to-date job progress information and cost of labor and material data for job control and analysis.
  11. Assist the Superintendent in preparation of the overall scheduling for the project.
  12. Provide assistance to the project team for changes in scope.
  13. Prepare price and schedule changes resulting from changes made by client or design team.
  14. Oversee the performance of all trade contractors and reviews architectural and engineering drawings to make sure that all specifications and regulations are being followed.
  15. Assist the accounting department with the maintenance of accounts and processing of payments to subcontractor.
  16. Work with General Superintendent on coordination of staff and equipment.
  17. When necessary, procure permits and work with building officials on the resolution of any code problems which may be encountered.
  18. Secure and review shop drawings and submittals from subcontractors and suppliers.
  19. Prepare monthly draws and review with Project Executive.
  20. Review project costs on a monthly basis and submit reports to Project Executive as required.
  21. Approve subcontractors and suppliers billings.
  22. Prepare project close out, including but not limited to as-built, warranty and maintenance information, reviewing all final cost data, preparing closing statement and reviewing and approving final payment of retainage to subcontractors.
  23. Perform job site inspections throughout the construction phase of a project as required. Review job site conditions with Superintendent, including but not limited to workmanship, scheduling and safety.
  24. Submit reports to owners and architects about project budget and schedule.  
  25. Release building to the full satisfaction of the client for occupancy. Coordinate final inspections with building officials and procure certificate of occupancy.
  26. This job description is not designed to cover or contain an exhaustive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and Education Requirements:

  • Bachelor’s Degree or equivalent in Construction Management or Building Construction.
  • Ten (10) or more years of true management experience supervising construction projects of increasing complexity with large project teams.
  • Must have managed multiple large projects in excess of $50M.
  • Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
  • Must have and maintain knowledge base and understanding of current State and local municipality Building Codes.
  • Proficient in Microsoft Office, especially Outlook, Word and Excel.
  • Proficient in Microsoft Project.
  • Proficient in Timberline accounting system and/or Procore.
  • Excellent verbal and written communication skills required.
  • Must have a good command of the English language, oral and written.

Additional Notes

Must have own vehicle for frequent travel.

The use of all appropriate and/or mandated safety equipment is required.

Must have clean driving record, as determined by our liability insurance carrier.

Must be able to pass a Level 2 background screening.


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