Receiving coordinator

Purpose :

The Receiving Coordinator will verify all incoming and outgoing shipments (including Cold Chain storage), verify & disperse PPE orders for 1202 departments for COVID-19 protocols, maintain various records per local, state, federal guidelines.

Essential Duties / Responsibilities :

• Sign for custody & responsibility of all incoming shipments and freight (ordered through company Purchasing department or independently by individual departments)
• Count, or measure items in all incoming and outgoing shipments, verify sight count against packing slip orders, and other records
• Unpack and examine incoming shipments, reject damaged items, record shortages, and correspond with shipper and Purchasing personnel to rectify damages and shortages for company Loss Prevention
• Re-assemble, verify for accuracy and deliver PPE orders from PPE Central distribution location at 3147 for 1202 departments while maintaining 100% accuracy and accountability per Executive directive for COVID-19 protocols.
• Maintain & be responsible for multi-year medication shipment records in accordance with local, state, and federal guidelines
• Maintain & be responsible for multi-year Controlled Substance medication records in accordance with local, state, and federal laws
• Daily recording of Cold Chain storage temperature storage log in accordance with NCIP (North Carolina Immunization program)
• Maintain & be responsible for multi-year temperature records for Cold Chain storage / NCIP in accordance with state program guidelines
• Generate internal Open Shipment orders in Procurit system for medications and stationery supplies to be dispersed company-wide
• Maintain & be responsible for physical inventory of company products & medications for internal Open Shipment requests
• Responsible for quarterly inventory of Open Shipment medications for reconciliation with Purchasing Department.
• Responsible for pulling expired medications from Open Shipment inventory and coordinating reverse logistics for secure medication returns with 3rd party companies & shippers.
• Coordinate with Department Managers or key Department personnel for delivery and transportation of NON- Purchasing Department ordered items
• Responsible for storing returned items and communicating miss ordered items to Purchasing personnel for correction
• Responsible for preparing returns for vendor or third party pick up
• Responsible for executing Toner Recycling program and preparing timely outbound shipments
• Order and maintain Receiving area supplies for daily use
• Maintain open channels of communication between Facilities Services and Purchasing personnel regarding changes to routes, effecting the outbound flow of freight & supplies
• Communicate with departments if there will be a service delay by shippers due to inclement weather
• Maintain a daily digital delivery log
• Maintain and update Central Receiving area MSDS binder & Spill kit
• Serve as an internal courier for 1202 departments shipments
• Responsible for the upkeep and appearance of the dock and warehouse
• Demonstrates behaviors consistent with the Company's Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers
• Adheres to all company safety standards
• Additional misc. duties as deemed necessary by management
• Responsible for quarterly inventory of Open Shipment medications for reconciliation with Purchasing Department.
• Responsible for pulling expired medications from Open Shipment inventory and coordinating reverse logistics for secure medication returns with 3rd party companies & shippers.
• Coordinate with Department Managers or key Department personnel for delivery and transportation of NON- Purchasing Department ordered items

Other Duties :

• Assist Facility Services in any area as needed or required
• Act as back up for mail room attendant
• Transport items to other Wilmington Health locations if needed
• As assigned by the manager

QUALIFICATIONS

Required :

• Strong attention to detail
• Ability to work with autonomy / independence
• Strong analytical skills
• Strong time management skills
• Strong organizational skills
• Strong communication skills
• Beginner to Intermediate computing skills (Various internal systems, Google Chrome, MS Word, MS Excel)
• Multi-tasking
• The ability to lift up to 75 pounds
• Driver’s License with a good record.
• Ability to read and comprehend instructions and information
• One year of experience in a logistics background or inventory management
• Ability to stand, walk and / or sit for prolonged periods
• Ability to work in various working conditions both indoors and outdoors, including but not limited to extreme heat and / or cold, and rain
• Ability to kneel, bend, and / or reach above the shoulders

Preferred :

ADA Physical Demands :

Rarely (Less than .5 hrs / day) Occasionally (0.6 2.5 hrs / day) Frequently (2.6 5.5 hrs / day) Continuously (5.6 8.0 hrs / day)

Physical DemandRequired?Frequency

Standing1

Continuously

Sitting1

Occasionally

Walking1

Continuously

Kneeling / Crouching1

Occasionally

Lifting1

Frequently

Last updated : 2024-05-04