Admin Manager

WIN Waste Innovations is a waste management company committed to delivering essential waste management solutions to customers and communities supported by our team of 2,100 employees. We believe in preserving our environment for future generations while providing for today's needs. WIN Waste Innovations is a vertically integrated business with a platform of 50 strategically located collection, transfer and disposal assets. These include waste-to-energy facilities, transfer stations, ash monofills, landfills, and fleets of rail cars and collection vehicles. We process more than 11 million tons of waste annually, converting 6.7 million tons of waste into clean, renewable energy that powers 340,000 homes. We recycle more than 234,000 tons of plastic, paper and metals from the waste stream.

This position manages the operations staff (operations specialist, operations clerk, and scale house attendants) on a day-to-day basis. The Admin Manager will assist in coordinating all aspects of daily operations, including recording and reporting data for rail, administration, and reconciliation. This manager is expected to perform at a high level of responsibility and with minimal supervision. Duties and tasks are varied and may be somewhat complex.

RESPONSIBILITIES:

The information provided below encompasses the essential functions and capabilities linked with this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

Manages the operations specialist, operations clerk, and scale house to ensure all administrative tasks are complete and provides support to the General Manager

• Supervise and coordinate daily activities of the operations specialist, operations clerk, and scale house attendants.
• Maintain safety policies, procedures, and standards to ensure the safe, efficient, and secure operation of the scale house and ensure their team has attended and completed safety training as applicable.
• Communicates with internal and external customers regarding various issues and questions as directed by management.
• Assists in the implementation of operational projects, employee activities, annual events, customer appreciation, as needed.
• Ensures that customers and employees conduct all business in a safe manner and wear all required Personal Protective Equipment (PPE).
• Oversees general office operation.
• Troubleshoots issues that may arise with rail, records, and scales.
• Assists the Corporate office with pulling any information needed for Company Audits.
  • Trains operations specialists, operations clerks, and scale house attendants as needed.
  • Monitors operations specialist, operations clerks, and scale house attendants to ensure all tasks are completed accurately and efficiently.
• Assists when needed to void tickets, resolve customer issues, etc.
• Ensures the reconciliation of Daily COD Report to TRUX payments for Local Gate Transactions & Batch Closes & Updates TRUX Software daily.
• Verifies Rail Ticket entries in TRUX to the Rail Master for accuracy.
• Backup to cover responsibilities of the Scale House Attendant and Rail Operations Clerk when someone is out sick or on vacation.
• Operations specialist, operations clerk, and scale house attendant report to this individual
• Other related duties, as assigned

Supervisory Responsibility

This position is a management position that maintains their team's schedules, staffing levels, and coverage. This manager approves and monitors timecards and employee attendance, while holding employees accountable to their job duties. The Admin Manager will hire and maintain their team (hiring, disciplinary actions, and assignments).

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

• Ability to comprehend and understand the operations of the landfill and apply their working knowledge to their team.
• Recognize and define problems, collect data, establish facts, and draw valid conclusions in the context of a variety of situations with multiple variables, both predictable and
• Manage their team to ensure organization and prioritization of tasks.
• Demonstrate flexibility and adaptability in a fast-paced
• Works with their team to ensure scheduling, staffing, and coverage occur for all shifts.
• Demonstrate initiative, including pro-actively identifying and addressing issues and making
• Demonstrate a high attention to
• Maintain advanced working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel, PowerPoint

Capability Requirements

The following capabilities are required to perform the essential functions of this position.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person with all levels of the organization.
• Understand, remember, communicate, and apply routine oral and/or written instructions and information.
• Remain in a stationary position (sitting or standing) for extended periods of time; periodically stand, walk, stoop, or kneel for extended periods of
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
• Exposure to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.) occasionally.
• Infrequent exposure to physical environment which involves dirt, odors, noise, weather extremes or similar elements.

Minimum Qualifications

The following are the minimum qualifications for this position.

• Bachelor's degree or equivalent
• 3 years of experience in a similar role
• In lieu of degree, 7 years of experience

WIN Waste Innovations is an Equal Employment Opportunity Employer.At WIN Waste Innovations, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.