Administrative Assistant

Administrative Assistant (Part-Time)

Position Overview:

In this role, we are seeking a highly organized and detail-oriented Administrative Assistant (Part-Time) to support a busy office in Salt Lake City. This is an in-office position and requires a proactive individual who can manage daily administrative tasks efficiently and provide excellent support to our team.

Key Responsibilities:

• Coordinate executive calendars, schedule appointments, and organize meetings.
• Assist with arranging executive travel as requested.
• Assist executive's in tracking and submitting expense reports as requested.
• Maintain accurate records of contracts and associated paperwork.
• Manage incoming and outgoing mail, shipments, and deliveries.
• Prepare and draft professional correspondence and communications.
• Assist in preparing meeting agendas and materials.
• Assist with meeting accommodations as necessary.
• Answer emails and calls promptly, addressing inquiries as needed.
• Manage and order office supplies.
• Assist with planning and organizing company events, meetings, and functions.
• Keep track of project timelines and update project documentation regularly.
• Coordinate with team members to ensure project milestones are met on schedule.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree preferred.
• Proven experience in an administrative assistant or office support role.
• Must be able to work with minimal supervision, take ownership of key responsibilities.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Solution driven mindset.
• Attention to detail and ability to work independently.
• Must be able to work on-site in Salt Lake City, Utah.