Executive Assistant

Executive Assistant

Overview
The Women’s Business Development Council (WBDC) is seeking a driven and passionate Executive
Assistant based in its Stamford, Connecticut office. The Executive Assistant will be responsible for
providing support to WBDC’s Executive Team. This position’s primary function is providing the CEO
with administrative support, including scheduling, managing travel, and assisting with logistics.

The ideal candidate will be a self-starter with keen attention to detail, excellent organization skills,
strong communication skills, and orientation towards execution. With a proven track record of
supporting C-suite executives, they will thrive in a dynamic environment as a critical administrative
support that makes WBDC’s executive team more efficient. This position plays a critical role as the first
point of contact for WBDC stakeholders, and requires an individual who can represent the organization
in the most professional manner. This individual must be timely and tenacious in follow-up and
information gathering and be comfortable speaking to a range of audiences, including volunteers,
executives, donors, elected officials, and support staff. They must be a team player that can
collaborate across WBDC’s senior management and marketing teams to ensure alignment and
seamless information flow.

Reporting to the Marketing Manager, this full-time role provides an exciting opportunity to work closely
with a well-respected CEO, and support the senior management team at an established, growing
nonprofit organization that sits at the forefront of business development for women in Connecticut. This
position demands someone who is ready from day one to dive in, learn the ropes, and take on
responsibility.

WBDC is currently operating in a hybrid model. This position will be based in WBDC’s Stamford office
and will support our work across the state. Travel to our offices in Stamford, New Haven or New
London, as well as other locations across Connecticut will be required periodically. WBDC requires all
employees to provide proof of full COVID-19 vaccination. Qualified individuals seeking an exemption
from this vaccination requirement may apply for a medical or religious exemption. The salary range for
the role is $45,000 to $55,000 plus benefits.

Duties and Responsibilities
The Executive Assistant will be responsible for day-to-day administration for the CEO, and will also
serve as a liaison to the WBDC Board of Directors, provide support to WBDC’s senior management
team, and support a variety of ad hoc projects. Responsibilities include:

Executive Support: Manage the CEO’s calendar, coordinating and scheduling appointments. Create
and implement overall calendar strategy to optimize productivity and balance, and effective flow of
meetings. Manage logistics for meetings led by senior management team, booking meeting rooms,
preparing written materials, managing catering, audio-visual setup, etc. Plan and coordinate business
travel. Manage reimbursements and expenses.

Database Management: Manage database of CEO’s contacts in Outlook and CRM platforms.
Conduct research to obtain complete contact information. Maintain notes to assist with effective
relationship management.

Board Liaison: Support the Board of Directors, assisting Board Leadership as required. Create and
maintain the schedule of Board and Committee meetings. Set up for meetings, including preparing and
distributing materials, coordinating food/drink, and ensuring smooth audio/visual setup. Maintain Board
documents and policies.

Office Administration: Perform reception duties in the Stamford office, greeting guests and
distributing mail.

Support special projects for senior management team. Work with the senior management team on
special projects as they arise.

Other duties as assigned.

Qualifications 
5 years relevant office work experience, including at least 2 years scheduling for a C-Suite or

senior level executive 
Superior organizational and research skills, with high attention to detail 
Excellent communication skills, with strong presence and voice, and ability to communicate

effectively across a range of stakeholder groups 
Strong project management and research skills, with a tendency towards process improvement 
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel 
Ability to run with a project with guidance from manager, and work independently 
Event planning experience a plus 
Availability to work occasional evenings and/or weekends as needed 
Must have own transportation as this position requires travel between locations

About Us
Headquartered in Stamford with regional offices in New Haven and New London, the Women’s
Business Development Council (WBDC) is the statewide leader of entrepreneurial education for
women. WBDC’s mission is to support economic prosperity for women and strengthen communities
through entrepreneurial and financial education services that create and grow sustainable jobs and
businesses across Connecticut. WBDC educates, motivates and empowers women to achieve
economic independence and self-sufficiency. Since 1997, WBDC has educated and trained more than
16,670 clients in all of Connecticut’s 169 towns—helping women to launch, sustain and scale over
12,500 businesses, create and maintain over 25,880 jobs in Connecticut, and access more than $28.7
million in capital. Visit ctwbdc.org for more information.

WBDC offers a competitive benefit package including health, dental, vision, and life insurance,
a retirement plan, paid time off, and holidays, in a supportive working environment.

How We Operate
We are a team of 30 talented individuals who collectively deliver outstanding results through a high
level of passion and commitment.

Please apply if you: 

Possess an Entrepreneurial Mindset – creative, motivated, enthusiastic, and energetic 
Are highly detailed and demonstrate a strong sense of urgency in setting and meeting deadlines 
Can multi-task, and jump between projects 
Thrive in a fast-paced environment, and are comfortable with change 
Take initiative, and are willing to go above and beyond to achieve results 
Can work independently, and see the big picture while working in the day-to-day

WBDC


Prosper in a culture of teamwork and growth, and value collaboration

How to Apply
Interested candidates should email their cover letter, and resume to resumes@ctwbdc.org. Please list
WBDC EXECUTIVE ASSISTANT in the e-mail subject line. No phone inquiries.

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed
by the employee in this position. They are not intended to be construed as an exhaustive list of all
responsibilities, duties, and skills required of a person in this position.

WBDC, Inc. Equal Employment Opportunity Statement
WBDC is committed to creating a diverse environment and is proud to be an equal opportunity
employer. We welcome qualified applicants to receive consideration for employment without regard to
race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics,
disability, age, or veteran status.

WBDC