What are the responsibilities and job description for the AP Specialist position at Worldwide Staffing?
Our esteemed client is searching for an AP Specialist.
This person performs accounting activities such as processing vendor and employee disbursements. They must be competent to perform tasks that may impact on health and safety in the workplace, and be familiar with intermediate level accounting concepts, practices, and procedures within the accounting field.
They'll perform some account analysis and journal entries and work under general supervision but must have the ability to work independently! They'll also provide some back-up support to the manager and be responsible for accurately processing all invoices for the Industrial Sites of the company.
This includes verifying all purchase order and non-purchase order items. They'll be sending and collecting completed W9s from applicable vendors as well as accurately recording the tax/non-taxability.
Other responsibilities:
-Assist manager with defining and drafting of new or process improvement departmental operating procedures.
-Review open receiver report (GR/IR) for validity, to answer vendor inquiries, and resolve purchase order problems with the purchasing department on an on-going basis
-Process vendor invoice for payment and review monthly statements.
-Enforce PO Policy throughout organization.
-Process Non-PO’s and ensure accurate coding and approval.
-Process monthly Rents to ensure payments are generated towards the end of month.
-Ensure vendor master remit-to is accurate and add/update banking
information as needed.
-Calculate and prepare monthly Accounts Payable accruals and put into journal entry templates.
-Initiate weekly wire proposal and initiate wire payments in JPMorgan Chase website portal as well I/CO.
-Run weekly ACH payment proposals and obtain necessary approvals for release.
-Initiate weekly check-run proposal, obtain necessary approvals and print checks.
-Match up paid invoices to check copies and file. Mail checks.
-Clear all outgoing wires in AP sub-ledger to record the cash application.
-Perform AP balance sheet reconciliations.
-Review the open receiver report (GR/IR), resolve and correct receiving discrepancies.
-Answer vendor queries and research problems.
-Responsible for sorting and distributing the mail for the department.
-Review SAP exception and blocked report.
-Review SAP vendor debit balance report and retrieve monies owed to
company.
ADDITIONAL DUTIES: FREQUENCY
-Support efforts for internal/external audit requirements. As Required
-Participate in SOX testing As Required
-Responsible for reviewing the accounts payable files and collecting W-9’s from applicable vendors.
-Play an active role in creating a safe and healthy workplace and comply
with all applicable safety and health rules.
-Perform archiving for the department.
-Participate in physical inventories.
ESSENTIAL REQUIREMENTS:
-Intermediate knowledge of accounting procedures
-Minimum 5-years AP experience in Manufacturing
-Excellent keying skills
-Must be proficient in Microsoft Excel
-Must possess ability to change and adapt to new systems
-Must be able to work independently on Project related assignments & present feedback in an organized manner
Working knowledge of SAP a plus
AMOUNT OF EXPEREINCE REQUIRED:
High School Diploma with 10 years of Accounts Payable experience in manufacturing industry
OR
Associate degree in Accounting or Business Administration with 2 years Accounts
Payable experience.
*Must have adequate Accounting knowledge in order to analyze accounts. Must be able to work and make some decisions independently on Project related assignments.
INDCT
Job Type: Full-time
Pay: $52,000.00 - $55,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Meriden, CT 06450: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location