Subcontract Administrator

You can expect a lot from a career at Worley

Together, our nearly 60,000 people across 60 countries have already achieved many industry firsts. And we've broken several records along the way.

Primary Responsibilities:

• Prepares Project Subcontract Plan for the Project
• In coordination with Legal Department Customize company documents to match the specific requirements of the individual Project
• Lead the Project Subcontract team, distribute workload, administers resources and advise Contract Administrators on matters of policies and procedures.
• Reports to Management the status of all Subcontracts for the Project
• Prepare recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.

As a working member of the Subcontract Administration team,

• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected sections to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares subcontract documents, and folders. Understands Construction, Engineering and legal terms and conditions language.
• Prepares reports and contractual correspondence for project management and client. Establishes and maintains accurate tracking records tailored to each subcontract.
• Ensures that subcontractor files are maintained and updated that are to include invoice auditing and monitoring records of payment.
• Performs change management, performs claims avoidance and management, hosts weekly subcontractor meetings, ensures meeting minutes are produced and properly distributed, performs subcontract closeout actions, completes file documentation, forwards subcontract files to storage and ensures retention policy is in place for project files.
• This position holds full responsibility of subcontract deliverables for the project.
• Administration of all contracts, reporting, tracking progress, payment via company systems and close out.
• Serves as liaison between subcontractors and construction team.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

• 10 years in the industrial construction industry (Chemicals, petrochemicals, power and refineries) specifically in subcontract administration/management
• Four-year degree in Construction Management, Engineering, Business Administration (or related field) is a plus.
• Experience using integrated contract management software is a plus