Executive Assistant, People

WPP is the transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.

Working at WPP means being part of a global network of more than 100,000 accomplished people in 110 countries. We create transformative ideas and outcomes for its clients through an integrated offer of communications, experience, commerce, and technology. WPP and our award-winning agencies work with most of the world's biggest companies and organisations – from Ford, Unilever and P&G to Google, HSBC, and the UN. Our clients include 61 of the FTSE 100, 325 of the Fortune Global 500, all 30 of the Dow Jones 30 and 62 of the NASDAQ 100.

WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide. We are quoted on the London Stock Exchange and the New York Stock Exchange. Key performance indicators for WPP (2020) include Billings of £46.9bn and Revenue of £12bn.

Visit our LinkedIn page to see what we're up to!

Why we're hiring:

This new role provides comprehensive high level administrative, professional, and project management support to the Global People (HR) team executives and Global Practice area leads located in NY. This is a diverse and interesting role for someone who likes to learn and do multiple activities in support of the People organization’s multi-year transformation. In addition to traditional admin activities such as calendar management, travel and expenses, the role is also responsible for operations coordination and project management.

The types of activities may include onboarding global executives, maintaining content on HR’s intranet site and managing small projects. We are looking for a confident communicator with the maturity, discretion and presence to work with all levels. Ideally, you have a strong interest in Human Resources, Marketing or the Media industry, a curiosity that drives you and are willing to roll your sleeves up to support the team.

What you'll be doing:

• Manage schedules with an eye for detail and accuracy; coordinate meetings, resolve scheduling conflicts; support team with personal and business time management
• Periodically arrange large meetings and trainings
• Assist with travel plans, itineraries and related expense management (Concur)
• Provide assistance with presentations and correspondence content
• Support the development and maintenance of a Global People intranet site (Sharepoint) for HR employees and contribute to development of content for Practices
• Coordinate key team meetings for some People Execs, set and communicate agenda and gather all relevant meeting materials from various stakeholders; keep meeting minutes and action items. 
• Partner with HR Program leads to develop project plans and follow up with teams to update on status and issues
• Help develop a process for Global Executives located in North America for onboarding new hires and internal transfers

What you'll need:

• At least 3 years relevant administrative support or project coordination activities
• Previous experience managing projects; project management training is a plus
• Positive, execution focused with desire to learn, build and innovate
• Interest in Human Resources; previous experience is desired but not required
• Excellent interpersonal, organizational, and verbal and written communication skills
• High level of proficiency with all Office applications (Outlook, Word, Excel, and PowerPoint) including MS Teams

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people – We promote a culture of people that do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

WPP is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

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